Executive assistant

7 days ago

Montreal, Canada Administration portuaire de Montréal Full time

The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks. The successful candidate will demonstrate leadership, efficiency, initiative and maturity.
Responsibilities
Provide support and follow-up on strategic projects reporting to the CEO on a variety of issues, including preparation of presentations to the Executive Committee or Board of Directors.
Screen calls and manage the CEO agenda, including making arrangements for travel, meetings and events. Respond to routine correspondence.
Perform assessment of files for the CEO to prioritize for processing.
Plan and coordinate the execution of administrative tasks and work required by the CEO.
Act as a liaison between internal and external stakeholders and act as a resource person.
Work with all the departments involved in setting up various committees.
Participate in the preparation, drafting, verification, editing and consolidation of documents and presentation materials.
Organize and coordinate meetings, workshops and videoconferences and facilitates follow-up activities.
Skills sought for this position :
Structuring work effectively
Maintain rigorous standards
Act on principle
Communicate with clarity
Be focused on customer needs
Navigate turbulence
Promote lasting professional relationships
Qualifications
College diploma (DEC) in office work and 10 to 15 years of relevant experience or other equivalent combination of education and experience.
Excellent knowledge of the Office 365 suite
Knowledge of SAP is an asset.
Spoken and written bilingualism: French and English
Strong capacity for analysis, anticipation, creativity, adaptation and rigor.
Strong resistance to stress.
High level of ethics and ability to always maintain strict confidentiality.
Flexibility, proactivity, efficiency and enthusiasm
Excellent organizational and logistical skills.
Rigor and attention to detail.
Management of priorities and compliance with sometimes tight deadlines.

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