Executive Assistant
3 weeks ago
Lasso Informatics is a SaaS start-up, building a research data management platform specializing in multi-modal (imaging, genetics, behavioural and bio sample data) large scale studies operating around the world. We live to innovate, and empower scientists to focus on the science, not the technology, leading to a faster time to science, and cure.
Our team is incredibly diverse both by background and expertise, and that is not by accident, we believe that the most creative and powerful solutions come from different ways of thinking about the world. Speaking of diversity, you will be working in an inspiring ecosystem alongside world-renowned professionals in medicine, physics, engineering, imaging, epidemiology, software development and genetics. We thrive on empowering our colleagues to be thought leaders and innovate fresh new solutions for an exciting and rapidly changing field.
Responsibilities: Manage and maintain executives' schedules, appointments, and travel arrangements. Arrange and coordinate meetings and events, including setting up video conferences, organizing venues, and ensuring all necessary equipment and materials are prepared. Special focus on event organization and coordination to ensure smooth execution of all corporate functions. Handle incoming calls and emails, and ensure prompt and effective communication. Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. Manage documentation organization to maintain an efficient filing system and easy access to critical information. Conduct research, collect and analyze data to prepare reports and documents. Manage and maintain office supplies and equipment; arrange for necessary repairs. Review operating practices and implement improvements where necessary. Act as a liaison with internal staff at all levels and interact with external clients and partners. Handle confidential documents and information with discretion and integrity. Qualifications: Minimum of 5 years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives. Exceptional organizational and time-management skills. Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Strong decision-making ability and attention to detail. Ability to multitask and prioritize daily workload. High level of discretion and confidentiality. Experience in managing multiple calendars and scheduling for executives. Demonstrated ability in event organization and coordination. Strong skills in documentation and organizational systems. Bachelor’s degree in Business Administration or a related field is preferred. Desired Attributes: A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Ability to stay calm and on-task in high-stress situations. Flexible and adaptable to meet the dynamic needs of a growing company. Energetic and eager to tackle new projects and ideas.
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Montreal, Canada Groupe Montpetit Full timeExecutive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. With a focus on employee well-being, this employer offers a wide range of benefits and a competitive...
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