Executive assistant

2 weeks ago

Montreal, Canada Groupe Touchette Inc Full time

The Executive Assistant 's main responsibility is to provide administrative and organizational support to the Chief Financial Officer (CFO) in managing day-to-day tasks and at various meetings, advisory committees and executive committees.

Assigned responsibilities

- Take charge of the planning, organization and logistics of CFO meetings and Finance team meeting requests.

- Ensure rigorous organization of various documents.

- Act as custodian of document management and confidentiality.

- Ensure the drafting of agendas and minutes, and coordinate the preparation of various presentations.

- Collaborate with departmental assistants to share information and manage the organization of shared files.

- Prioritize and determine appropriate action plans, mailings or responses, using judgment to reflect organizational standards.

- Ensure travel management and accommodation arrangements when traveling outside business locations.

- Organize and coordinate Finance team meetings and activities.

- Ensure the integration of new Finance team members by planning the agenda, sending welcome messages, etc.

- Prepare expense accounts and credit card follow-ups.

- Follow-up with members of the Executive Committee.

- Organize various mandates and special events.

- All other related tasks.

Success Factors

- Expertise: A minimum of 8 years' experience in a senior management support role.

- Organization: You are resourceful and able to execute strategies and processes to complete a high volume of tasks and projects - sometimes with little information. You can prioritize and react with appropriate levels of urgency to situations and events that require a rapid response or turnaround.

- Professionalism: You perform with the highest degree of ethics and confidentiality - given the proximity of information to which few others have access.

- Computer skills: You are proficient in the advanced functions of the Office suite (Word, Excel, PowerPoint) and have a facility for learning and using IT tools in general.

- Language skills: Perfectly bilingual, you speak and write French and English fluently.

  • Executive Assistant

    1 week ago

    Montreal, Canada Bell Full time

    Req Id: 417963  At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content – we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you...

  • Executive assistant

    3 weeks ago

    Montreal, Canada Administration portuaire de Montréal Full time

    The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks. The successful candidate will demonstrate leadership, efficiency, initiative and...

  • Executive assistant

    3 weeks ago

    Montreal, Canada Administration portuaire de Montréal Full time

    The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks. The successful candidate will demonstrate leadership, efficiency, initiative and maturity.ResponsibilitiesProvide...

  • Executive assistant

    3 weeks ago

    Montreal, Canada Administration portuaire de Montréal Full time

    The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks. The successful candidate will demonstrate leadership, efficiency, initiative and maturity.ResponsibilitiesProvide...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Montreal, Quebec, Canada EightSix Network Inc Full time

    The Canadian Nurses Protective Society (CNPS) Executive Assistant to Chief Executive Officer Part Time / Full Time Executive Assistant to Chief Executive Officer The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000...

  • Executive and Operational Assistant

    3 weeks ago

    Montreal, Canada Bédard Ressources inc. Full time

    As an Executive Assistant, your role will involve supporting and assisting the President by providing administrative and operational support in the field of events and communications.The main tasks:Manage and maintain the schedule, optimizing time and travel management.Organize internal and external meetings.Draft and translate certain communications,...

  • Executive Assistant to the Chief Legal Officer

    6 days ago

    Montreal, Canada Groupe Montpetit Full time

    Executive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. With a focus on employee well-being, this employer offers a wide range of benefits and a competitive...

  • Executive Assistant to the Chief Legal Officer

    1 week ago

    Montreal, Canada Groupe Montpetit Full time

    Executive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. With a focus on employee well-being, this employer offers a wide range of benefits and a competitive...

  • Executive Assistant to the Chief Legal Officer

    1 week ago

    Montreal, Canada Groupe Montpetit Full time

    Executive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. With a focus on employee well-being, this employer offers a wide range of benefits and a competitive...

  • Executive Assistant to the Chief Legal Officer

    1 week ago

    Montreal, Canada Groupe Montpetit Full time

    Executive Assistant to the Chief Legal Officer Here is a great opportunity for an executive assistant to work in an international consulting firm! Located downtown Montreal, our client is seeking an Executive Assistant to support the Chief Legal Officer. With a focus on employee well-being, this employer offers a wide range of benefits and a competitive...

  • Senior Bilingual Executive Assistant

    4 weeks ago

    Montreal, Canada Red Label Vacations Full time

    Position: SeniorBilingual Executive Assistant Status: Full-time Reports to: Chief Executive Officer Location: Hybrid – Montreal/ Toronto Office & Home Your Career Opportunity Travel Brands is a leading Canadian travel company firm known for its commitment to excellence and innovation. We are currently seeking a highly skilled and experienced Senior...

  • Senior Bilingual Executive Assistant

    4 weeks ago

    Montreal, Canada Red Label Vacations Full time

    Position: SeniorBilingual Executive Assistant Status: Full-time Reports to: Chief Executive Officer Location: Hybrid – Montreal/ Toronto Office & Home Your Career Opportunity Travel Brands is a leading Canadian travel company firm known for its commitment to excellence and innovation. We are currently seeking a highly skilled and experienced Senior...

  • Senior Bilingual Executive Assistant

    4 weeks ago

    Montreal, Canada Red Label Vacations Full time

    Position: SeniorBilingual Executive Assistant Status: Full-time Reports to: Chief Executive Officer Location: Hybrid – Montreal/ Toronto Office & Home Your Career Opportunity Travel Brands is a leading Canadian travel company firm known for its commitment to excellence and innovation. We are currently seeking a highly skilled and experienced Senior...

  • Executive Assistant

    3 weeks ago

    Montreal, Canada Vaco Full time

    Our client is searching for a highly skilled and dedicated Executive Coordinator. This position offers an exceptional opportunity to be part of a dynamic team driving industry-leading initiatives in the financial world. The role is integral to maintaining the high standard of operational efficiency and executive support that our client is renowned for. What...

  • Executive Assistant

    3 weeks ago

    Montreal, Canada Vaco Full time

    Our client is searching for a highly skilled and dedicated Executive Coordinator. This position offers an exceptional opportunity to be part of a dynamic team driving industry-leading initiatives in the financial world. The role is integral to maintaining the high standard of operational efficiency and executive support that our client is renowned for. What...

  • Executive Assistant

    3 weeks ago

    Montreal, Canada Vaco Full time

    Our client is searching for a highly skilled and dedicated Executive Coordinator. This position offers an exceptional opportunity to be part of a dynamic team driving industry-leading initiatives in the financial world. The role is integral to maintaining the high standard of operational efficiency and executive support that our client is renowned for. What...

  • Executive Assistant

    3 weeks ago

    Montreal, Canada Vaco Full time

    Our client is searching for a highly skilled and dedicated Executive Coordinator. This position offers an exceptional opportunity to be part of a dynamic team driving industry-leading initiatives in the financial world. The role is integral to maintaining the high standard of operational efficiency and executive support that our client is renowned for.What...

  • Executive Assistant, Legal Affairs

    3 weeks ago

    Montreal, Canada Gildan Full time

    Executive Assistant, Legal Affairs (JO-3032-ENG) Montreal, QC, CA Administrative Support Posted on 2024-03-22 Full-Time Add to Saved Jobs Remove from Saved Jobs The opportunity The primary purpose of the job is to provide administrative support to the Vice-President, General Counsel and Corporate Secretary in connection with his/her roles...

  • Bilingual Executive Assistant

    3 weeks ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Executive Assistant- Business Law

    6 days ago

    Montreal, Quebec, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...