Executive Assistant II | Planning + Allocations

Description & Requirements This job is with lululemon, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly. Who we are lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to innovative products, emphasis on stores, commitment to our people, and the incredible connections we make in every community. We focus on creating positive change to build a healthy, thriving future, including an equitable, inclusive, and growth‑focused environment. A day in the life Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their departments. Responsibilities Display great business acumen and maturity in role. Daily collaboration and communications with the EA team. Coordinate Executive's calendar and contacts, and manage executives' email within allowed authority; prioritize time‑sensitive emails and manage email file organization. Coordinate and send meeting invitations and agendas, book meeting rooms, and arrange for tech resources and refreshments to support efficient meeting facilitation. Establish work priorities and direct assignment of work to various department staff according to scope of allowed authority. Act as a communications liaison with department and EA team as required. Prepare briefing notes and minutes of meetings. Provide executives with documentation needed for meetings and correspondence with the business. Delegate and follow up on action items that fall within realm of responsibility. Maintain confidential information for the business, team and leadership and ensure information is handled appropriately. Coordinate C‑Suite level travel, complex multi‑leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most senior executive travel plan. Responsible for accurate and timely financial management including executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, and review of employee expense claims for accuracy and adherence to policy on behalf of executive. Operate with an “Executive partnership” mindset and drive proactive business planning. Support space planning needs for department growth. Special projects as assigned by executive. In partnership with P&C, own and oversee onboarding of incoming senior executives and new members of their leadership team. Qualifications 7+ years of experience or equivalent in an administrative or executive support capacity with increasing responsibilities. Excellent business acumen and ability to exercise tact, sound judgment and prioritization. Ability to observe and maintain utmost confidentiality. Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint. Ability to work in a fast‑paced environment. Experience working with a publicly traded company. Key Skills & Core Values You Bring Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences. Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Leadership: Able and desires to lead, influence and inspire others; motivates, empowers, develops and directs people as they work. Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives. Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast‑paced environment. Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions. Strategic Thinking: Sets strategies aligned to vision and values of the company to achieve goals/vision; considers the “big picture” implications of decisions. Resilience: Remains persistent; recovers quickly from setbacks. Must Haves Acknowledge the presence of choice in every moment and take personal responsibility for your life. Possess an entrepreneurial spirit and continuously innovate to achieve great results. Communicate with honesty and kindness and create the space for others to do the same. Lead with courage, knowing the possibility of greatness is bigger than the fear of failure. Foster connection by putting people first and building trusting relationships. Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously. Additional Notes Authorization to work in Canada is required for this role. Compensation and Benefits Package Lululemon’s compensation offerings are grounded in a pay‑for‑performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is $63,900‑$83,900 annually; base pay is based on market location and may vary depending on job‑related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees may be eligible for our competitive annual bonus program and, subject to program eligibility requirements. At Lululemon, investing in our people is a top priority. We believe that when life works, work works. We strive to be the place where inclusive leaders come to develop and enable all to be well. Recognizing our teams for their performance and dedication, other components of our total rewards offerings include support of career development, wellbeing, and personal growth. Extended health and dental benefits, and mental health plans Paid time off Savings and retirement plan matching Generous employee discount Fitness & yoga classes Parenthood top‑up Extensive catalog of development courses People networks, mentorship programs, and leadership series Note: The incentive programs, benefits, and perks have certain eligibility requirements. The company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice. Workplace Arrangement Hybrid. In‑person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week. Seniority Level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Retail Location Richmond, British Columbia, Canada #J-18808-Ljbffr