Executive Assistant II | Planning + Allocations

who we arelululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we’re in. As a company, we focus on creating positive change to build a healthier, thriving future, including creating an equitable, inclusive, and growth‑focused environment for our people.3>we require strong business acumen, discretion, and advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Experience in an executive support capacity and in a publicly traded environment is preferred.A day in the lifeBased in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. As the principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon Executive Team, you will have a vital role in the success of their departments.Tasks in this role includeDisplay great business acumen and maturity in role.Daily collaboration and communications with the EA team.Coordinate Executive’s calendar and contacts and, according to allowed authority, manage Executives email; prioritizing time‑sensitive emails and email file management.Coordinate and send meeting invitations and agendas to attendees, book meeting rooms and arrange for Tech resources and refreshments in support of efficient meeting facilitation.Establish work priorities and direct assignment of work to various department staff according to scope of allowed authority.Act as a communications liaison with Department, and Dept EA Team as required.Prepare briefing notes and minutes of meetings, as required.Provide Executives with documentation needed for meetings and correspondence with the business.Delegate and follow up on action items that fall within realm of responsibility.Maintain confidential information for the business, team and leadership and ensure information is handled appropriately.Coordinate C‑Suite level travel, complex multi‑leg travel, often requiring continuous changes and rescheduling, in conjunction with a team of Executive Assistants and according to most Senior Executive travel plan.Be responsible for accurate and timely financial management including Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.Operate with an ‘Executive partnership’ mindset and drive proactive business planning.Support space planning needs for department growth.Handle special projects as assigned by Executive.In partnership with P&C, own and oversee onboarding of incoming Senior Executives and new members of their Leadership Team.Qualifications7+ years’ experience or equivalent in an administrative and/or executive support level capacity with increasing responsibilities.Excellent business acumen and ability to exercise tact, sound judgment and prioritization.Ability to observe and maintain utmost confidentiality.Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.Ability to work in a fast‑paced environment.Experience working with a publicly traded company.Key Skills & Core Values You BringInclusion & Diversity: Create/support an inclusive environment that values/celebrates differences.Integrity/Honesty: Behave in an honest, fair, and ethical manner.Leadership: Be able and desire to lead, influence, and inspire others; motivate, empower, develop, and direct people as they work.Collaboration and Teamwork: Work productively with and support others to achieve goals; seek partnerships and diverse perspectives.Adaptability/Agility: Tolerate uncertainty and ambiguity and can change priorities in a fast‑paced environment.Decision Making: Use logic and reasoning to evaluate alternatives and make effective, timely decisions.Strategic Thinking: Set strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; consider the ‘big picture’ implications of decisions.Resilience: Remain persistent; recover quickly from setbacks.must havesAcknowledge the presence of choice in every moment and take personal responsibility for your life.Possess an entrepreneurial spirit and continuously innovate to achieve great results.Communicate with honesty and kindness and create the space for others to do the same.Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.Foster connection by putting people first and building trusting relationships.Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.Additional NotesAuthorization to work in Canada is required for this role.Compensation And Benefits Packagelululemon’s compensation offerings are grounded in a pay‑for‑performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is from $63,900-$83,900 annually; the base pay offered is based on market location and may vary depending on job‑related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and, subject to program eligibility requirements.BenefitsExtended health and dental benefits, and mental health plansPaid time offSavings and retirement plan matchingGenerous employee discountFitness & yoga classesParenthood top‑upExtensive catalog of development course offeringsPeople networks, mentorship programs, and leadership series (to name a few)workplace arrangementHybrid. In‑person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week. #J-18808-Ljbffr