Administrative Assistant

3 weeks ago

North Peel Regional Municipality Kleinburg, Canada Mackenzie Health Full time
The Administrative Assistant is responsible for providing administrative and organizational support to the Program Directors, Surgical Program, Woman and Child Program, and Mental Health Program. The candidate will provide complex and confidential administrative support in a dynamic environment, and function with a high degree of attention to detail, quality, accuracy, and prioritization of work in a team setting. While Administrative Assistants support individuals, they share responsibility for supporting the collective needs of the team, support the service atmosphere and professionalism that exemplifies Mackenzie Health’s values and guiding principles.

Contribute to safe, quality care by: Provides a variety of confidential and time sensitive advanced administrative duties, often within competing time frames. Ensures and deploys up-to-date technological office support systems and skills with respect to software, communications, filing, etc. to ensure the most effective and efficient operation of the office. Creates, organizes, and maintains an effective file and e-file management system. Reviews all incoming correspondence, determines action required and follows up on related items. Drafts and proofreads correspondence including reports, letters, responses, memorandums and prepares presentation material while ensuring accuracy and appropriateness of presentation formats, etc. using advanced skills in relevant software applications. Manages calendars, organizes travel and conference arrangements and co-ordinates a variety of engagements with both external and internal clients. Facilitates and organizes communication with external clients and organizations. Prepares and provides, in advance, documents and files required for meetings, conferences, telephone calls, etc. Tracks agenda items, prepares agendas, coordinates material for distribution, attends meetings and records minutes, as assigned, with a high degree of accuracy. Conducts literature/internet search, screens information and compiles reports and/or presentations.

What must you have? Successful completion of a Business Administrative Diploma or equivalent combination of education and experience. 3-5 years of secretarial experience at a senior level or equivalent combination of education and experience.

What else do you bring? Advanced computer skills, including Microsoft Word, Excel, and PowerPoint. Excellent organization and time management skills with an ability to effectively manage a complexity of tasks simultaneously. Must be able to multi-task, prioritize and manage own workflow to ensure quality and efficiency. Proficient minute-taker with an ability to prepare high quality concise meeting minutes. Excellent written and verbal communication skills. Proven attendance record. Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all. Ability to perform the essential duties of the job. Effectively uses empathy in interactions with others. Demonstrates behaviours consistent with Mackenzie Health’s Commitment to Caring. Models behaviour that is aligned with the values of Mackenzie Health - Excellence, Leadership and Empathy. Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.

* You may be required to work at any site of Mackenzie Health. Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

We thank all applicants for their interest; however, only those under consideration for an interview will be contacted.

  • Executive Assistant to the President and CEO

    3 weeks ago

    North Peel Regional Municipality (Kleinburg), Canada Mackenzie Health Full time

    Mackenzie Health Foundation invites you to be part of an extraordinary journey. We've achieved the incredible milestone of raising $250 million - the largest campaign ever for a community hospital in Canada. However, Mackenzie Health’s mission to relentlessly improve care and create healthier communities is far from complete. As we grow, so does the demand...

  • Administrative Assistant

    3 weeks ago

    Regional Municipality of Peel, Canada Budget Blinds Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Budget Blinds. The successful candidate will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to the management team, including...

  • Administrative Assistant

    4 weeks ago

    Regional Municipality of Peel, Canada Budget Blinds Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Budget Blinds. The successful candidate will be responsible for providing administrative support to our office, including coordinating seminars, planning budgets, and supervising other workers.Key ResponsibilitiesAdministrative Support: Provide administrative support to the...

  • Administrative Assistant

    4 weeks ago

    Regional Municipality of Peel, Canada Budget Blinds Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Budget Blinds. The successful candidate will be responsible for providing administrative support to our staff, including coordinating seminars, planning budgets, and supervising other workers.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrator/physiotherapy Assistant

    3 months ago

    Kleinburg, Canada Kleinburg Physiotherapy Full time

    **Job Title - Administrator/Physiotherapy Assistant** **Status - Permanent Part-Time** **Location - Kleinburg Physiotherapy - 110 Nashville road, Kleinburg, ON** We are seeking a **Part-time Administrator/Physiotherapy Assistant** to join our team! We are a growing physiotherapy clinic seeking an **Admin/Physiotherapy assistant**. As an...

  • Administrative Assistant

    4 weeks ago

    Regional Municipality of Peel, Canada Budget Blinds Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Budget Blinds. The successful candidate will be responsible for providing administrative support to our office, including coordinating seminars, planning budgets, and supervising other workers.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other...

  • Reception/administrative Assistant

    5 months ago

    Kleinburg, Canada Kleinburg wellness Full time

    If you are a mature, bubbly. hardworking individual and have great interpersonal communication and administrative skills, we would be happy to hear from you and have you join our healthcare family team. Kleinburg Wellness is an integrative Health Clinic built upon exceptional patient/client care, service and satisfaction. Nestled within Vaughan's quaint,...

  • Reception/administrative Assistant

    2 months ago

    Kleinburg, Canada Kleinburg wellness Full time

    If you are a mature, bubbly. hardworking individual and have great interpersonal communication and administrative skills, we would be happy to hear from you and have you join our healthcare family team. Kleinburg Wellness is an integrative Health Clinic built upon exceptional patient/client care, service and satisfaction. Nestled within Vaughan's quaint,...

  • Administrative Coordinator

    4 weeks ago

    Regional Municipality of Peel, Canada Budget Blinds Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Budget Blinds. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phones, responding to emails, and preparing...

  • Administrative Assistant

    2 weeks ago

    Halifax Regional Municipality, Canada Fresh Form Draft Full time

    DescriptionJob Title: Administrative AssistantDepartment: OfficeLocation: Halifax, NSThe Administrative Assistant will provide comprehensive administrative and clerical support to the [Department] team to ensure the efficient operation of daily activities. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks...

  • Administrative Coordinator

    4 weeks ago

    Regional Municipality of Peel, Canada ROYAL CROWN CONSTRUCTION Full time

    We are seeking an experienced Administrative Coordinator to join our team at Royal Crown Construction. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review and evaluate new administrative...

  • Administrative Coordinator

    3 weeks ago

    Regional Municipality of Peel, Canada ROYAL CROWN CONSTRUCTION Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Royal Crown Construction. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key Responsibilities:Review and...

  • Administrative Coordinator

    4 weeks ago

    Regional Municipality of Peel, Canada ROYAL CROWN CONSTRUCTION Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Royal Crown Construction. The successful candidate will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Assistant

    3 days ago

    Halifax Regional Municipality, Canada Hustle Notice Biz Full time

    DescriptionJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the efficient operation of the office. This role requires strong communication skills, multitasking abilities, and a proactive approach to problem-solving.Key...

  • Administrative Assistant

    3 months ago

    Kleinburg, Canada S&R TRUCKING Full time

    **Benefits**: - Dental care - Paid time off - Vision care Schedule: - Monday to Friday **Education**: - Secondary School (preferred) **Experience**: - Front desk: 1 year (preferred) - Administrative experience: 1 year (preferred) **Language**: - English (preferred) Work Location: In person Expected start date: 2024-09-11

  • Dealer Registration Clerk

    2 weeks ago

    North Peel Regional Municipality (Kleinburg), Canada OPENLANE Full time

    Who We Are: At OPENLANE we make wholesale easy so our customers can be more successful. ● We’re a technology company building the world’s most advanced—and uncomplicated—digital marketplace for used vehicles. ● We’re a data company helping customers buy and sell smarter with clear, actionable insights they can understand and use. ● And...

  • Administrative Support Specialist

    1 week ago

    Regional Municipality of Peel, Canada Budget Blinds Full time

    Job Title: Administrative AssistantDescription:Job SummaryThe ideal candidate will have excellent organizational skills and be proficient in Microsoft Office applications. This role requires the ability to multitask, work effectively in a fast-paced environment, and maintain a high level of attention to detail.Key ResponsibilitiesArrange and coordinate...

  • Dealer Registration Clerk

    2 weeks ago

    North Peel Regional Municipality (Kleinburg), Canada OPENLANE Full time

    Who We Are:At OPENLANE we make wholesale easy so our customers can be more successful.● We’re a technology company building the world’s most advanced—and uncomplicated—digital marketplace for usedvehicles.● We’re a data company helping customers buy and sell smarter with clear, actionable insights they can understandand use.● And...

  • office administrator

    6 months ago

    Regional Municipality of Peel, Canada 2339366 ONTARIO INC Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and...

  • office administrator

    6 months ago

    Regional Municipality of Peel, Canada 2339366 ONTARIO INC Full time

    Education: Expérience: EducationCollege/CEGEPTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic...