Executive Assistant
4 weeks ago
Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.Key Responsibilities :Project Coordination : Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.Administrative Support : Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.Calendar Management : Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).Meeting Coordination : Prepare for meetings, track notes and action items, and ensure timely follow-up.Travel and Accommodation : Book ferry and air travel, arrange accommodations, and confirm team availability.Email Management : Sort and prioritize emails, and follow up with internal and external teams.Timesheets and Expense Reports : Submit timesheets, expense reports, and architectural hours (OAA, AIBC).Presentation and Documentation : Prepare PowerPoint presentations and provide project support, including hours submission and review.Qualifications :Proven experience as an Executive Assistant or in project coordination.Excellent organizational and time-management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Discretion in handling sensitive information.Experience in the architecture or construction industry is a plus.Create a job alert for this search #J-18808-Ljbffr
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Executive Assistant
4 weeks ago
Burnaby, Canada Executive Full timeCareer Opportunities with New Miles Immigration, Recruitment & Consulting Services Careers At New Miles Immigration, Recruitment & Consulting Services Current job opportunities are posted here as they become available. Phoenix Travel Ltd. is a reputable travel service provider, regulated by Consumer Protection BC and a member of the Association of...
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Executive Assistant to Leadership | Travel
3 weeks ago
Burnaby, Canada Executive Full timeA dynamic consulting firm is seeking a professional Executive Assistant to provide administrative support for its executive team. Responsibilities include managing schedules, coordinating meetings, and preparing documents. Candidates should have a Bachelor's Degree and at least two years of relevant experience. The position offers full-time work at 35 hours...
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Executive Assistant to Leadership | Travel
3 weeks ago
Burnaby, Canada Executive Full timeA dynamic consulting firm is seeking a professional Executive Assistant to provide administrative support for its executive team. Responsibilities include managing schedules, coordinating meetings, and preparing documents. Candidates should have a Bachelor's Degree and at least two years of relevant experience. The position offers full-time work at 35 hours...
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Executive Assistant
2 days ago
Burnaby, Canada Watson Gloves Full timeAre you interested in growing your career with Watson? **WATSON GLOVES: Who We Are**: With 106 years of experience, Watson Gloves is North America’s single source for hand protection offering over 2,000 different styles to cover glove-use: at work, at home, at play. We are a **Family **-owned company that is committed to providing **Authentic **and **Fun...
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Executive Assistant
1 week ago
Burnaby, British Columbia, Canada TRAVEL BEST BETS Full time $45,500 - $53,500 per yearExecutive Assistant – Travel Best Bets (Full-Time, In-Office – Burnaby Head Office)Reporting to: President & Executive Leadership TeamPosition OverviewThe Executive Assistant will provide high-level administrative and operational support to the President and 3 Vice Presidents. This role requires exceptional attention to detail, confidentiality, and the...
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Executive Assistant
2 weeks ago
Burnaby, Canada 123Dentist Full time**123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...
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Executive Assistant
3 weeks ago
Burnaby, Canada BC Housing Full timeOverview Executive Assistant – Short-Term (14 months) / Full-Time Location: Burnaby, B.C. Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position...
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Executive Assistant
2 weeks ago
Burnaby, Canada BC Housing Full timeOverview Executive Assistant – Short-Term (14 months) / Full-Time Location: Burnaby, B.C. Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position...
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Executive Assistant
6 hours ago
Burnaby, Canada Destination Auto Group - Shared Services Full timeRecognized as the 2019 and 2022 Canadian Automotive Dealers Association (CADA) Laureate Award Winner for Business Innovation and one of Canada’s Best Employers for Recent Graduates for 2025, Destination Auto Group is seeking a highly skilled Executive Assistant to support our President and executive team. This is a critical role for an experienced...
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Executive Assistant
2 weeks ago
Burnaby, Canada NorLand Limited Full timeNorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making _**Anything. Possible. **_for over 65 years! We are looking for an **Executive Assistant...
