Accounting Administrator

4 weeks ago

Victoria, Canada TalentSphere Staffing Solutions Full time

OverviewAccounting Administrator role at TalentSphere Staffing Solutions. This is a full time, permanent position located in Victoria, British Columbia, Canada.Salary range: $60,000–$65,000 per year. Benefits and a pension matching program are included.Key ResponsibilitiesProcess and manage all accounts payable and receivable transactions.Prepare and issue invoices to customers and follow up on outstanding payments.Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment.Track and work with vendors, customers and the sales team to resolve any issues or discrepancies as they arise.Record various costs associated with customer invoices (product cost, freight, brokerage, credits and other costs).Report month-end accruals for unbilled sales, unpaid invoices and in-transit inventory.Complete month-end tasks required to close out the period based on provided timelines.Receive, record and apply customer payments within the accounting system (Great Plains).Process cheque deposits (weekly or bi-weekly based on volume) and submit paperwork to head office on a recurring basis.Provide customer quotes by liaising with the Estimating and Customer Support teams.Order inventory as directed by the Warehouse Manager and record it in the accounting system (Great Plains).Answer incoming calls via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members.Greet visitors and customers, providing a welcoming and professional experience.Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate (invoices, order acknowledgements, tracking information and packing slip information).Organize and manage physical and digital filing systems for efficient record-keeping.Oversee the credit check process for new customers and prepare the credit approval package for Branch Manager approval.Process incoming and outgoing inventory transfers and reconcile them at month end.Maintain office supplies and equipment, ensuring they are in working order.Assist in data extraction and preparation for various reports when necessary.Experience RequiredAbility to manage multiple tasks in an environment of rapid change and shifting priorities.Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook); professional and tech-savvy.Business Administration Course or Certificate Program is an asset.Strong multitasking skills and proven ability to meet tight deadlines.Excellent spoken and written communication skills.Strong analytical skills and ability to work well under pressure.Exceptional accuracy and attention to detail.Willingness to work within a flexible time schedule.Strong customer service skills, both verbal and written.Problem-solving mindset and a strong work ethic and integrity.Preference for a stable and harmonious environment; highly organized with calendar management experience and the ability to prioritize tasks independently.Diplomatic and professional demeanor.Highly motivated and driven.How to ApplyIf this opportunity is appealing and you have the relevant experience, please apply directly to this job posting or submit your resume (in Word document format) to tlaird@talentsphere.ca. Note that only candidates legally entitled to work in Canada will be eligible for the position. #J-18808-Ljbffr

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