Accounting Administrator

**Department**:Finance

**Location**:Head Office,** **2723 Quadra Street, Victoria, BC

**Days/Hours of Work**: 2 days, 15 hours per week

**ABOUT BEACON**:
Beacon Community Services is a well-established local charity operating in the Greater Victoria area for over 45 years. We are an award -winning and accredited organization that helps people and improves lives through a range of community programs and services that span every phase of people’s lives. We serve Southern Vancouver Island and the outer Gulf Islands with a team around 300 staff and 600 volunteers.

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Reporting to the Manager of Finance, the Accounting Administrator will join our collaborative and passionate finance team, working closely with accounts payable and accounts receivable to help create and maintain efficiencies in full-cycle accounting functions throughout the organization. This new role will preferably work 2 full days/week, with a more flexible schedule being available for the right applicant.

**DUTIES AND RESPONSIBILITIES**:

- Reviews, verifies, codes, and processes invoices for weekly payments using various methods such as: cheque, pre-authorized debit, or Electronic Funds Transfer
- Processes regularly scheduled cheque runs and continues to improve the payment process
- Responsible for vendor account reconciliations and monitoring accounts to ensure payments are up to date
- Prepares monthly invoicing for various program customers and creates files for collection of payments using various methods such as EFT and bank deposits
- Prepares monthly journal entries for recurring expenses, including accruals, allocated across all programs for review and approval and other adjustments as required
- Assists in month end closing process: bank reconciliations, account reconciliations, aging reporting, account analysis, and journal entry adjustments
- Regularly communicates and collaborates with staff and vendors
- Researches and resolves invoice discrepancies and issues
- Maintains accurate historical records, including copies of vouchers, invoices, or correspondence necessary for files
- Maintains compliance with all accounting approval processes
- Disburses petty cash upon request and reimburses petty cash on at least a quarterly basis
- Assists in preparation of detailed budgets
- Provides supporting documentation for audits and various funders upon request
- Provides administrative support as needed
- Data entry and filing of paper and electronic copies; upon request
- Provide support for other roles within the Finance Department to cover for illness, vacation, and pressing deadlines

**QUALIFICATIONS**:

- 1-2 years’ experience in accounting or finance role
- Diploma or Undergraduate degree from a post-secondary institution would be an asset
- Experience using SAGE 300 Accounting Software preferred
- Intermediate or advanced Excel skills (Pivot tables and vlookups) an asset
- Able to work independently as well as part of a team with flexibility and willingness to learn and take initiative on variety of tasks and projects

**KNOWLEDGE, SKILLS AND ABILITIES**:

- Meticulous attention to detail and accuracy
- Strong problem solving, organizational, and follow-through skills
- Excellent prioritization and time management skills
- Excellent analytical, thinking, and problem-solving skills
- Exceptional knowledge of Excel, Microsoft Office, and Outlook
- Fast learner, detail oriented, efficient working style and ability to work independently
- Basic accounting knowledge
- Maintains confidentiality
- Ability to maintain good vendor relationships
- Ability to identify and implement improvements
- Excellent verbal and written communication and interpersonal skills

**ADDITIONAL INFORMATION**:
Beacon Community Services serves vulnerable populations including seniors, people with disabilities, and children. Protecting these people and our teams on whom they rely is critical to us. Accordingly:

- All successful applicants must consent to a Solicitor General’s Criminal Record Check.
- All successful applicants are required to disclose their COVID-19 vaccination status upon hire. Vaccination is a requirement in some of our facilities. Depending on future public health developments, Beacon may implement a vaccination requirement as a condition of ongoing employment for all our workplaces.