Business Support Coordinator

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Apply By: Tuesday, December 9, :59 pm EST

Business Support Coordinator

Job ID:

237538

Posting status:

Open

Organization:

Cabinet Office

Division:

Policy and Delivery - Executive Council Office

City:

Toronto

Position(s) language:

English

Job term:

1 Temporary - 12 months (with possibility of extension)

Job code:

I0504F - Administrative Services114

Salary:

$58, $80,232.00 Per year

Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence

Are you interested in a unique and broad-reaching position to start a government career?

Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization skills, and digital proficiency? Are you interested in the legislative and decision-making landscape? If so, this may be the job for you

The Executive Council Office (ECO) in Cabinet Office is looking for a highly motivated Business Support Coordinator with relevant experience. This position is responsible for providing executive business support for a Cabinet Committee responsible for legislative instruments (legislation, regulations, Orders in Council), coordinating digital agenda management tools, processing legislative instruments, supporting data analysis and official records protocols, and assisting with special projects.

The Executive Council Office (ECO) plays a central role in supporting the Premier and Cabinet by providing strategic, non-partisan advice on government priorities, policies, and decision-making processes. As the hub of the provincial government's "machinery of governance," the ECO coordinates Cabinet operations, ensures the effective flow of information across ministries, and helps translate government direction into clear, actionable outcomes. Working within the ECO means contributing to high-impact initiatives that shape provincial policy, strengthen public service excellence, and support the overall effectiveness of the Ontario government.

Note: There is a requirement to attend the office in person 5 days per week.

About the job

As the Business Support Coordinator, you will:

• Establish and maintain collaborative working relationships across Cabinet Office and the government, and act as the focal point for information requests, including requests from internal/external clients and executive offices
• Support general business and operational requirements that enable effective decision-making, including coordinating logistical services for Cabinet and/or Cabinet committee meetings
• Provide quality assurance of Cabinet and/or Cabinet committee materials, including compliance with deadlines, and review of documents for accuracy
• Prepare official documents including agendas, reports, charts, minutes, legislative instruments, and presentations
• Coordinate and conduct records tracking, including developing and implementing business support functions to maintain information and document control
• Provide information regarding business and operational processes and prepare regular data reports or analytics for management
• Participate in special projects

What you bring to the team
Business Support and Client Service:

• Demonstrated organizational skills in planning and supporting events and meetings with senior executives
• Demonstrated interpersonal and client service skills to receive calls, conduct in-person interactions, and liaise with all levels of staff and government officials and the public
• Demonstrated ability in organizing paper and digital records
• Experience preparing agendas, reports, minutes, and summaries of official documents
• Demonstrated ability to compile and maintain contact information and distribute confidential meeting notices and records

Knowledge and Demonstrated Learning:

• Awareness of the general structure of the Ontario government
• Knowledge of or demonstrated ability to learn Ontario's Cabinet decision-making system, with a particular focus on the development / review of legal instruments
• Knowledge of or demonstrated ability to learn the machinery of government processes

Political Acuity, Judgment, and Attention to Detail:

• Demonstrated ability handling highly sensitive information and documents including abiding by specific rules and protocols
• Demonstrated ability in editing and proof-reading documents to ensure accuracy of official documents.
• Tact, discretion, and political acuity to deal with sensitive information
• Proven ability to work with senior officials to resolve concerns effectively and tactfully
• Demonstrated ability to work within tight timelines and with exceptional attention to detail

Analytical and Data Management:

• Demonstrated ability to gather and analyze information or data, including creating related reports and visuals
• Demonstrated experience working with databases and learning new digital software/systems
• Advanced knowledge using Microsoft Office suite, including Outlook, Word, PowerPoint, and Excel
• Demonstrated experience using Adobe products, such as Adobe Pro

About the Ontario Public Service (OPS)

The OPS is one of the largest employers in the province, employing more than 60,000 people. Every day we are modernizing government operations and improving public services. We have a wide range of meaningful and rewarding career opportunities in communities across Ontario.

We welcome new ideas and new people, encourage learning and development, and reward achievement. No matter the position, we live the core values of trust, fairness, diversity, inclusion, excellence, creativity, collaboration, efficiency, and responsiveness.

The OPS supports career and leadership development, invests in learning opportunities, and recognizes team and individual achievements,

In addition to a collegial and professional work culture, career growth and development and on-the-job training to help you succeed, we offer a competitive total compensation package, which includes an attractive salary and may include the following:

• Defined benefit pension plan.
• Maternity and parental leave top-up benefits, which cover adoptive parents.
• Comprehensive health and dental plans
• Life and disability insurance

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Tuesday, December 9, :59 pm EST

Position details:

• 1 English Temporary, duration up to 12 months, 99 Wellesley St W, Toronto, Toronto Region

Compensation group:

Management Compensation Plan

Work hours:

Schedule 6

Category:

Administrative and Support Services

Posted on:

Tuesday, November 25, 2025

Note:

• Effective, April 1, 2025, the correct salary range for this position will be $60,618.00 to $82,438.00 per year in compliance with MCP Individual Contributor provisions. The new rates, effective April 1, 2025, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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