School Administrative Assistant

OverviewGRASSLANDS PUBLIC SCHOOLS is accepting applications for the Administrative Assistant position. Contract type: Full Time; Probationary. Approx. 35 hours per week; Mon–Fri: 8:00 AM to 4:00 PM. Duration: Starts as soon as possible – June 26, 2026; with the possibility of extension. Location: Brooks, Alberta (details below). Application close date: Until a applicant pool has been established.Treaty Acknowledgement: We acknowledge Treaty 7 territory and the traditional lands of the Blackfoot Confederacy, Tsuut’ina First Nation, Stoney Nakoda First Nation, and many First Nations, Métis and Inuit; we recognize the land as an act of reconciliation and gratitude.ROLES COVEREDBROOKS JUNIOR HIGH SCHOOL (BJHS) is hiring a full-time School Administrative Assistant to support students, staff and school operations. This position will work approximately 35 hours per week, Monday to Friday from 8:00 AM – 4:00 PM. Start date as soon as possible and ends on June 26, 2026, with the possibility of extension. The BJHS is part of the Grasslands Public Schools division.Grasslands Public Schools serves the City of Brooks and surrounding County of Newell with multiple locations and a shared mission to support student success.Job DutiesAct as a first point of contact and provide administrative support for BJHS students, staff, parents, and community members.Maintain, enter data, and ensure accurate recording of class schedules and grades in the PowerSchool Student Information System (SIS), compliant with Alberta Education requirements.Update student attendance information in the SIS platform as required.Provide general PowerSchool SIS support to staff and parents at the school location.Assist parents and staff in using KEV/School Cash for daily school accounting and bookkeeping tasks.Maintain, order, and organize office, school, and instructional supplies.Manage web resources including digital communications, newsletters, events, and the school calendar.Support staff with substitute bookings, including contacting and booking substitutes, dispatching to the automated booking system, and recording absences in the Atrieve system.Weekly reconciliation of substitute bookings with staff absences and submission of the weekly report to payroll.Support the school principal by collecting and reconciling required timesheets.Ideal Candidate Skills & AbilitiesUnderstanding and appreciation of Grasslands Public Schools’ mission and values; respect for diversity.Ability to work independently or as part of a team in a fast-paced environment; strong customer service and communication skills.Ability to prioritize, multitask, and manage time effectively.Strong written, verbal, and reading communication skills; personal integrity and ability to establish trust with students and coworkers.Education and ExperienceHigh School Diploma or equivalent.Minimum 2 years of office administration experience.Considered Asset (Not Required)Post-secondary training (diploma or degree) in a relevant field.Familiarity with PowerSchool SIS, PASI, Docushare, Laserfische, KEV and SchoolCash Online; bookkeeping experience.A combination of minimum education and relevant experience may be considered.Requirements Before Start DateCurrent Criminal Record Check (CRC) with Vulnerable Sector Check (VSC).Original CRC reported within the last 6 months of hire date; condition of employment.Applicants cannot work before a clear CRC with VSC has been provided and approved.Application MaterialsCurrent cover letter and resume.Contacts for three professional references.Transcripts if applicable.About Benefits and Work EnvironmentAlberta School Employee Benefit Plan (ASEBP) coverage is effective the first day under contract; Grasslands pays up to 92% of benefit premiums, including extended health & dental, extended disability, and group life.Local Authorities Pension Plan (LAPP) eligibility after 12 consecutive months and requisite hours; some benefits may be waived for those with prior LAPP experience.Paid sick leave, family medical leave, and personal leave; weekends and summers off, with holidays per the school calendar.Discounts with partners (e.g., City recreation services, Anytime Fitness) for Grasslands employees and eligible family members.Early dismissal on Fridays to support collaboration and learning opportunities.How to Learn MoreGrasslands Public Schools website: www.grasslands.orgClosingThank you for your interest in Grasslands Public Schools. We will review submissions and contact those selected for an interview. Wishing you a fantastic school year #J-18808-Ljbffr