Administrative Assistant to the AVP Human Resources

3 weeks ago


Kingston, Canada Queen's University Full time
Reporting to the Associate Vice-Principal, Human Resources (AVPHR), the Administrative Assistant to the Associate Vice-Principal (AA) is responsible for providing a broad range of senior level administrative and organizational support to the AVPHR and the AVPHR office. Working with a high degree of autonomy, in a deadline-driven environment, the AA must function with an exceptional level of accuracy, good judgment, efficiency and discretion. The AA is a highly visible, multifaceted position with significant impact on the effectiveness and reputation of the Central HR Department and the office of the AVPHR. In addition, the AA serves as a liaison or HR representative with a number of internal and external partners within the university community. The individual is a trusted advisor to the AVPHR and provides exceptional client service to support the AVPHR in achieving departmental priorities and fostering positive relationships. The incumbent is responsible for managing the department’s physical space and facilities, as well as day-to-day financial activities and accounts.

The AA has responsibility for planning and maintaining the complex schedule of the AVPHR and must proactively ensure that the AVPHR has the required materials to be prepared for all meetings and events. Other administrative duties include general meeting coordination and support, travel planning, day-to-day financial transactions, record keeping and managing special events and projects, as required.

In collaboration with the AVPHR, the AA will work to develop, direct, implement, and analyze the financial, staffing, and administrative plans for the Human Resources (HR) Department. The AA will participate in the development of annual and long-term departmental plans and will provide strategic support and analysis on many issues. #J-18808-Ljbffr

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