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Student, Alumni

3 months ago

Regina, Canada University of Regina Full time
Position Summary

Are you a detail-oriented and dynamic professional with a knack for event planning and a passion for fostering connections within an academic community? Join us as our new Student, Alumni, and Events Coordinator

Reporting to the Manager of Marketing, Recruitment, and Communications, this position is responsible for all event planning and coordination for the Faculty of Business Administration and is the main contact and connection for all of the Faculty’s student groups (Hill Business Students Society, Hill JDC West, Enactus, URInvesting, Hill Marketing Club, ICBC, etc.) and alumni. This position will also be involved in alumni / donor relations to a certain extent. In addition, this position will play a role in acting as support and back-up for recruitment initiatives for the Faculty including potential travel, attending events and career fairs, conducting tours, supporting booths, communicating with prospective students and calling campaigns. The position will work with various positions across the Faculty and across campus and thus requires a high level of professionalism and strong events planning skills in addition to interpersonal and collaboration skills.

What You’ll Do:
  • Development and implementation of annual event strategy
  • Organization and execution of 20+ events per year
  • Planning community outreach activities with the local business community and faculty members
  • Facilitation of speakers, panelists, special guests, etc. as required for events
  • Providing on-site event support
  • Post event follow-up including written event analysis and recommendations
  • Providing advice to student groups on planning and hosting events, and assist with arrangements when needed
  • Acting as a liaison between student groups
  • Building relationships with alumni of the Hill and Levene Schools of Business
  • Developing, organizing and promoting activities of alumni and the Hill and Levene Schools of Business
  • Supporting student recruitment activities including attending recruitment events, participating in calling campaigns, and providing campus tours
  • Act as the Faculty-level contact for donor stewardship and special fundraising projects
  • Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success
Why Join Us?

At the University of Regina, we’re more than just a campus – we’re a community Join our team and enjoy:

  • Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
  • Professional Growth: We support your development, offering opportunities for advancement and learning.
  • Work-Life Balance: We value your well-being and know your personal life is most important
  • Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
  • Innovation Culture: We encourage fresh ideas and innovative thinking.
  • Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Contribution Pension Plan, and much more
Position Requirements What You’ll Bring to this Position:
  • Undergraduate degree
  • 1-2 years related experience in event planning, hospitality services, and/or communications;
  • Combination of education and experience may be considered.
Skills That Will Ensure Your Success in the Role:
  • Ability to identify relevant needs and issues, generate options and alternatives in response to student/stakeholder needs;
  • Exceptional problem solving and relationship management skills when dealing with internal and external stakeholders with the ability to exercise tact and discretion;
  • Ability to connect with students in such a way as to tactfully provide guidance, advice and instruction;
  • Effective listener and problem solver who can juggle competing priorities and make sound decisions;
  • Well-developed interpersonal and communications skills, customer service focus and the ability to foster positive working relationships with faculty, staff, students and external stakeholders;
  • Public speaking and presentation proficiency and the ability to read and respond to an audience with appropriate messages and information;
  • Experience organizing and evaluating events and programming. Must be able to work effectively in collaboration with other departments and faculties on campus. Must have demonstrated organizational and time management skills;
  • Strong written communication skills required for writing content for promotional pieces, invitations, emails, and written responses to inquiries;
  • Ability to analyze and develop creative and effective solutions to complex problems;
  • Strong organizational and time management skills including the proven ability to work effectively with minimal supervision and within a team setting, prioritize tasks and accomplish competing deadlines correctly and on time;
  • Require some financial knowledge and experience to plan, prepare and manage event budgets;
  • Ability to create information handouts, communications, presentations, and posters;
  • Require project and event management experience to be able to properly execute and manage multiple events at a time;
  • Ability to travel provincially, nationally, and internationally, as required;
  • Ability to attend and host events outside of regular office hours, as required.
Physical Demands

Lifting and moving of heavy materials is required. Constant assembling and dismantling of displays, audio-visual equipment and promotional items. Receiving swag orders, moving and unpacking boxes, event set up and tear down, transporting event items to and from event sites.

Additional Information Contact Information Job Open Date

08/09/2024

Job Close Date

08/22/2024

Open Until Filled

No

Special Application Instructions

We know imposter syndrome can get in the way, so please don’t hesitate to apply. We’d love to hear from you. Submit your application today

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.

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