Document Controller

2 weeks ago

St John's, Canada Airswift Full time

Airswift is seeking a Document Controller to work for a major Oil & Gas client in St. John’s, NL. This is a contract role until December 2024.

Description:
Reporting to the Manager, Document Control, this position supports a major project as a member of the Document Management Group, which is responsible for the lifecycle management of all The Company’s Atlantic Region documentation. This client-focused position will assist with the daily activities of the document control centre team ensuring timely delivery of information to project clients. It will also assist in client communication and training, and ongoing development of policies and procedures to manage same, as well as implementation of corporate policies and procedures.

Responsibilities:
• Facilitates timely access to the project’s business information in an electronic environment
• Assists with the daily activities of the document control centre team ensuring timely delivery of information to project clientele
• Acts as the liaison between the document control centre team and project clients by listening to document management issues and needs
• Support and training of project users and clients both internally and externally
• Identifies difficulties and inadequacies related to data/file management at The Company and proposes improvement to maintain quality standards.
• Ensures that authors and any other provider of documentation adheres to the Documentation Guidance Manual standards, format, etc.
• Support Major Project Groups as required
• Periodic travel to various work sites outside of Canada may be required to support project personnel
• Perform standard document control functions for revision and non-revision controlled documentation, including but not limited to, Engineering and Vendor
• Operate the electronic transmittal system to manage the registration, tracking and distribution of controlled documentation
• Assist in quality management of the information management system
• Oversee and ensure that the document workflow process is followed
• Consult with clients on formatting of documents, using correct document templates, standards, titling etc.

Competencies:
• Safely Drives Results
• Enables Agility
• Develops Talent
• Communicates with Impact
• Fosters Collaboration
• Enhances Technical/Professional Expertise

Qualifications:
Required
• Diploma / certificate in records management or equivalent of education and experience
• 5+ years’ document control experience
• Direct recent experience in document control required
• Understanding of documentation revision control and review / approval process
• Knowledge and understanding of document workflow and life cycles
• Ability to coordinate and prioritize work requests and meet deadlines based on overall understanding of business impacts
• Strong working knowledge of an electronic Document Management System (ie, livelink)
• Excellent attention to detail
• Excellent organizational skills
• Excellent customer service skills
• Excellent communication, written, and verbal skills
• Excellent working knowledge of MS Office

Asset:
• Experience within or exposure to the Oil and Gas industry
• Experience in an engineering environment

Office based, 40 hours/week

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