Facilities Coordinator Quadra Village Community Centre
2 months ago
QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.
Reports to: Executive Director
Role: Oversees, implements, and maintains operations at Quadra Village Community Centre (QVCC) and Quadra Village Neighbourhood Gym (QVNG), providing a suitable environment for staff, program participants, and community.
Key Duties and Responsibilities:
- Ensures compliance with all safety and security protocols, creating and implementing emergency preparedness plans
- Responsible for maintenance, function, and security of the buildings, equipment, and grounds, by working with service providers, staff, and volunteers
- Completes minor repairs of equipment and buildings as required, such as light cleaning, debris and graffiti removal, affixing or securing items to walls, paint touch-up, etc.
- Liaises with the City of Victoria, Capital Regional Hospital District, 950 Kings building administration, and maintenance providers as required
- Tracks building upkeep as well as anticipated long- and short-term improvements and maintenance. Places timely requests with the City for improvements and repairs in conjunction with Reception Staff
- Prevents and responds to emergency situations, building alarms, and urgent issues for both facilities
- Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
- Orientates all new hires to facility related procedures, safety, and security measures
- Orientates and fully trains community key-holders prior to issuance of keys and alarm codes
- Interviews, supervises, and trains facility support staff and volunteers
- Maintains supplies inventory by determining needs and overseeing placement of orders, in conjunction with Reception and other staff.
- Supports the functioning of computers, copiers, projectors, software, licences, and relative equipment for staff and community use, responding to requests for repair, replacement, and assistance.
- Liaisons with IT Support and contracts work required
- Manages program registration, recreational offerings, and facility rentals, working collaboratively with Program Leads and Reception staff, while maintaining an accessible booking system
- Maintains a filing system, both electronic and manual, for the Facilities program
- Creates invoices and ensures necessary communication occurs with regular and one-time user groups regarding rental payments, with a system approved by the Finance Coordinator
- Takes an active a role in the Occupational Health & Safety Committee
- Participates in a Lead Facilities role for community events such as Quadra Village Day, National Indigenous Peoples’ Day, and the AGM. Places orders for equipment, completion of permits and applications, and coordinates set-up and take-down
- Responds to general inquiries, by phone and in person, regarding QVCC and QVNG, and facilitates and engages in the physical work of maintaining the Centre
- Performs other related duties as required by the Executive Director
Qualifications:
- Commitment to anti-oppressive, decolonial, and anti-racist practice
- Ability to work with integrity and respect in a diverse, multi-cultural community centre
- Demonstrated work experience and abilities in an facilities management role: or a combination of training, education, and experience in a related field such as operations, recreation, event management, scheduling etc.
- Demonstrated skills in general office duties: filing and clerical procedures; skilled document/report preparation and layout; knowledge of personal computer applications
- Demonstrated supervisory skills and experience with paid and/or volunteer staff, with the ability to guide and motivate
- Excellent time management skills and the ability to prioritize work
- Strong organization and problem-solving skills; keen attention to detail
- Strong oral and written communication skills along with interpersonal and collaborative ability
- Ability to work under pressure of deadlines and with frequent interruptions
- Computer proficiency, including Word, Excel, and Power Point
- Physical ability to realign room furnishings, stack tables and chairs, and climb ladders
Benefits and Remuneration:
- $47,320 annually (equivalent to $26/hour) and increases with tenure
- 3 weeks paid vacation
- Eligible for full Extended Health, Dental, AD&D, Life Insurance, and matching RRSP contributions, after completion of 3-month probationary period
- Immediate enrollment in the Employee & Family Assistance Program
- Paid training & development suitable to position
Hours of Work:
- An average of 35 hours per week, generally Tuesday through Saturday, including regular day time and evening work.
- Schedule built around regular hours of operation, training needs, facility bookings, and community events
Vulnerable Sector Criminal Record Check required
Closing Date: August 5th, 2024
Please email your cover letter and resume to hradmin@quadravillagecc.com with the subject line “Facilities Coordinator”. Applications may also be dropped off in person at 901 Kings Road. Though we thank all applicants, only those selected for an interview will be contacted.
Thanks for your interest in working with us
At Quadra Village Community Centre, we value our dedicated staff team and pride ourselves in being a good organization to work for and making a difference in the community.
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