Current jobs related to Administrative assistant-fmo - Vernon - Fraser Health Authority
-
Administrative Assistant
4 days ago
Vernon, British Columbia, Canada InOrbit Immigration Services Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at InOrbit Immigration Services Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, including scheduling appointments, managing correspondence, and maintaining accurate records. The...
-
Administrative Assistant
4 days ago
Vernon, British Columbia, Canada InOrbit Immigration Services Inc. Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at InOrbit Immigration Services Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, including scheduling appointments, managing correspondence, and maintaining accurate records. The...
-
Administrative Assistant
1 day ago
Vernon, British Columbia, Canada InOrbit Immigration Services Inc. Full timeJob Title: Administrative AssistantWe are seeking an organized and detail-oriented Administrative Assistant to join our team at InOrbit Immigration Services Inc. The successful candidate will provide administrative support to our staff and clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff and...
-
Administrative Assistant
1 day ago
Vernon, British Columbia, Canada InOrbit Immigration Services Inc. Full timeJob Title: Administrative AssistantWe are seeking an organized and detail-oriented Administrative Assistant to join our team at InOrbit Immigration Services Inc. The successful candidate will provide administrative support to our staff and clients, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff and...
-
Administrative Assistant
2 days ago
Vernon, British Columbia, Canada OKANAGAN ROYAL PARK INN LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at OKANAGAN ROYAL PARK INN LTD. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...
-
Administrative Assistant
3 days ago
Vernon, British Columbia, Canada OKANAGAN ROYAL PARK INN LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at OKANAGAN ROYAL PARK INN LTD. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative...
-
Administrative Assistant
3 weeks ago
Vernon, British Columbia, Canada Sprott Shaw College Full timeJob SummaryThe Administrative Assistant will provide administrative support to the Council Secretary, ensuring the smooth operation of the office. This role involves providing a high level of administrative assistance, including preparing correspondence, managing files, and coordinating meetings and events.Key ResponsibilitiesProvide administrative support...
-
Administrative Assistant
4 weeks ago
Vernon, British Columbia, Canada Sprott Shaw College Full timeJob SummaryThe Administrative Assistant will provide administrative support to the Council Secretary, ensuring the smooth operation of the office. This role involves providing a high level of administrative assistance, including preparing correspondence, managing files, and coordinating meetings and events.Key ResponsibilitiesProvide administrative support...
-
Administrative Assistant
3 weeks ago
Vernon, British Columbia, Canada Sprott Shaw College Full timeJob SummaryThe Administrative Assistant will provide administrative support to the Council Secretary, ensuring the smooth operation of the office. This role involves providing a high level of administrative assistance, including preparing and editing correspondence, managing files, and coordinating meetings and events.Key ResponsibilitiesProvide...
-
Administrative Assistant
3 weeks ago
Vernon, British Columbia, Canada Sprott Shaw College Full timeJob SummaryThe Administrative Assistant will provide administrative support to the Council Secretary, ensuring the smooth operation of the office. This role involves providing a high level of administrative assistance, including preparing and editing correspondence, managing files, and coordinating meetings and events.Key ResponsibilitiesProvide...
-
Administrative Assistant
3 weeks ago
Vernon, British Columbia, Canada Vernon Titanium Autogroup Ltd Full timeAbout the RoleVernon Titanium Autogroup Ltd is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including data entry, filing, and...
-
Administrative Assistant
4 weeks ago
Vernon, British Columbia, Canada Okanagan Indian Band Full timeAdministrative Assistant - Public Works & Housing KwU KwLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan. Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great...
-
Administrative Assistant
2 weeks ago
Vernon, British Columbia, Canada Okanagan Indian Band Full timeAdministrative Assistant - Public Works & HousingKwU KwLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKELocated within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan.Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great climate,...
-
Administrative Assistant
2 weeks ago
Vernon, British Columbia, Canada RBC - Royal Bank Full timeAdministrative Assistant sought to provide support to Advisor Team(s) in Vernon, BC, with 12-18 month maternity leave coverage, focusing on client service, administrative tasks, and team collaboration. Job Title: Administrative Assistant Job Description: The RBC Dominion Securities branch in Vernon is looking for an experienced Administrative Assistant to...
-
Administrative Assistant
7 days ago
Vernon, British Columbia, Canada OKANAGAN ROYAL PARK INN LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at OKANAGAN ROYAL PARK INN LTD.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes supervising other workers, training staff, scheduling...
-
Administrative Assistant
7 days ago
Vernon, British Columbia, Canada OKANAGAN ROYAL PARK INN LTD Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at OKANAGAN ROYAL PARK INN LTD.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes supervising other workers, training staff, scheduling...
-
Administrative Assistant
6 days ago
Vernon, British Columbia, Canada OKANAGAN ROYAL PARK INN LTD Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at OKANAGAN ROYAL PARK INN LTD. As an Office Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key...
-
Administrative Assistant
6 days ago
Vernon, British Columbia, Canada OKANAGAN ROYAL PARK INN LTD Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at OKANAGAN ROYAL PARK INN LTD. As an Office Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key...
-
Administrative Assistant
1 week ago
Vernon, British Columbia, Canada Okanagan Indian Band Full timeAdministrative Assistant - Public Works & Housing KwU KwLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan. The Okanagan Indian Band offers a welcoming team environment and a rewarding job experience. Key Benefits: 3...
-
Administrative Assistant
7 days ago
Vernon, British Columbia, Canada Okanagan Indian Band Full timeAdministrative Assistant - Public Works & Housing KwU KwLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan. The Okanagan Indian Band offers a welcoming team environment and a rewarding job experience. Key Benefits: 3...
Administrative assistant-fmo
3 months ago
The salary range for this position is CAD $24.76 - $32.50 / hour
Come work with us
Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.
Position Highlights:
As an Administrative Assistant, you will be a key member of our team as you handle the efficient day-to-day functions of the office of the Facilities Management team and provide support in prioritizing items and issues as they arise. You will also provide support to other key staff within the project team, as needed.
We hire great people for great jobs. We are looking for an enthusiast individual who has impressive interpersonal skills. You thrive in a dynamic environment and enjoy working with a team of dedicated professionals.
Build on your career experience as you:
- Provide administrative support that respects the confidentiality and sensitivity of the work and ensure that administrative matters are organized and dealt with in a professional manner.
- Arrange meetings as directed and resolve scheduling conflicts and issues. Book and set up meeting rooms, prepare meeting agenda, organize meeting materials, record and prepare minutes of meeting.
- Craft reports, correspondence, presentation materials, spreadsheets and memos.
- Work independently and communicate with internal and external partners within the organization
- Coordinate the flow of information to ensure accurate and timely delivery of administrative services
We are seeking a bright, pleasant person with an eye for detail. Are you able to juggle numerous tasks in a busy environment and conduct business in a professional manner? You like helping people and you display excellent communication skills.
You will take a meticulous, hands-on approach to deliver high quality and precise work. A methodical approach is critical, to complete routine day to day tasks, and manage changing calendars, priorities, and timelines. You will carry a high standard of integrity, discretion, and confidentiality.
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Curious to learn what it’s like to work here? Like us onFacebook(@fraserhealthcareers), follow us onTwitter & Instagram(@FHCareer), or connect with us onLinkedIn(fraserhealthcareers) for first-hand employee insights.
Take the next step and apply so we can continue the conversation with you.
All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Provides confidential administrative and secretarial support to a designated Director within the Facilities Management & Operations portfolio for Fraser Health (FH); triages information of a sensitive and confidential nature and coordinates the flow of information to ensure accurate and timely delivery of administrative services; keeps the Director apprised of issues and activities and interacts primarily with other Director/Managers and their administrative support staff at FH to professionally represent the Director's interests, share information, clarify details and answer questions; works independently and communicates with internal and external stakeholders/customers within FH in a manner that promotes positive and respectful relationships.
Responsibilities
Provides administrative support that respects the confidentiality and sensitivity of the work and ensures that administrative matters are organized and dealt with in a professional manner; facilitates effective triaging of correspondence by determining the appropriate action and timely follow up. Coordinates and schedules meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information, supporting materials and preparation of packages/summary documents to assist in decision-making and meeting facilitation. Maintains an updated and accurate appointment schedule for the assigned Director and others as required; determines the urgency and nature of requests, resolves time and scheduling conflicts and notifies all relevant parties of any changes/revisions. Produces reports, correspondence, presentation materials, spreadsheets and memos using various software applications; maintains and updates various computer databases and web pages. Represents the interests of applicable Director/department in administrative matters by utilizing strong communication abilities and possessing an understanding of stakeholder needs. Ensures appropriate dissemination of information about organizational and/or program/service procedures, processes and the status of issues to internal and external stakeholders in an efficient manner. Assists in budget development by ensuring information is current and accurately compiled; monitors expenditures and ensures invoices are authorized to predetermined amounts; analyzes and reports variances for the program/department by gathering, compiling and calculating information; follow-ups with the assigned Director as required. Maintains/processes items such as timekeeping records and vacation entitlements for the department and responds to related queries, Compiles and collates analytical information/data to assist in trending, comparing and benchmarking activities; provides functioning administrative tools, systems and services in a systematic and organized manner; maintains inventory of stationary and supplies for the department.
Qualifications
Education and Experience
Grade 12 plus graduation from a recognized administrative assistant/secretarial post-secondary program plus three (3) years' senior administrative support experience in a large complex health care environment, or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Ability to type 55 w.p.m.
- Proficiency with all Microsoft Office applications at an intermediate level.
- Ability to work independently and manage multiple and rapidly changing priorities
- Ability to deal effectively with others
- Ability to operate related equipment
- Physical ability to perform the duties of the position
