Administrative Assistant

4 days ago

Vernon, British Columbia, Canada Okanagan Indian Band Full time
Administrative Assistant - Public Works & Housing

KwU KwLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE

Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan.

The Okanagan Indian Band offers a welcoming team environment and a rewarding job experience.

Key Benefits:

  • 3 Weeks' Vacation Pay
  • Extended Health and Dental Benefits
  • Employer Matched Pension Plan
  • 15 Statutory Holidays
  • Paid Winter Holiday Break
  • Cultural Leave
  • Discounted Silver Star lift passes
  • Retention Bonuses after years of service
  • 15 Paid Sick Days
  • Paid Personal Leave
  • Employee Assistance Program
  • Professional Development Opportunities

The Administrative Assistant provides support to the Director of Public Works and Housing and general support to the Division staff.

Responsibilities:

  • Provide office support services such as filing, data entry, supplies management, purchase order tracking and financial reporting
  • Maintain the Director's schedule including travel
  • Maintain general filing system including filing all correspondence
  • Assist in the planning, communication and preparation of meetings and conferences
  • Taking minutes and recording of meetings; drafting and distribution of minutes
  • Research relevant information on various topics as requested
  • Respond to public inquiries
  • Manage travel arrangements for Director of Public Works and Housing
  • Liaise with other OKIB staff and membership
  • Type confidential documents on a word processing system
  • Participate in community events as requested

Requirements:

  • Office Administration Certificate, Business Administration Diploma or relevant education
  • Intermediate experience with Microsoft Office programs; Excel, Word and Outlook
  • Valid BC Driver's licence, Class 5 and reliable vehicle
  • 2-5 years working in an administrative support capacity
  • Financial Analysis, Bookkeeping, Creating Spreadsheets
  • Experience working with confidential information
  • Experience working with First Nations communities

Competencies:

  • Intermediate level ability with Microsoft Suite
  • Excellent time management and organizational skills
  • Effective verbal and written communication
  • Ability to work with frequent interruptions and with changing priorities
  • Ability to work collaboratively in a team environment
  • Ability to exercise sound judgement and diplomacy
  • Self-motivated and engaged
  • Exceptional interpersonal skills
  • Ability to engage with varied personalities and adapt approach accordingly
  • Ability to maintain confidentiality

How to Apply:

Please send resume, cover letter and references in any one of two ways:

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