Administrative Assistant
2 weeks ago
The Administrative Assistant will provide administrative support to the Council Secretary, ensuring the smooth operation of the office. This role involves providing a high level of administrative assistance, including preparing correspondence, managing files, and coordinating meetings and events.
Key Responsibilities- Provide administrative support to the Council Secretary, including preparing correspondence, managing files, and coordinating meetings and events.
- Prepare, edit, and administer correspondence, communications, presentations, and other documents as necessary while ensuring strict confidentiality.
- Coordinate schedules, follow-up meetings, travel booking, and any related administrative tasks.
- Prepare travel vouchers and expense claim forms.
- Assist in the planning, communication, and preparation of meetings and conferences, providing support for the creation of agendas and kits.
- Maintain general filing system, including filing all correspondence.
- Technical Administrator of Board meeting software (iCompass).
- Research relevant information for Briefing Notes to assist Chief and Council to make informed decisions.
- Electronic scanning of historical meeting minutes.
- Provide administrative support in Council Retreat/Event planning.
- Maintain and administer Council training/events calendar.
- Perform all duties and responsibilities in accordance with the OKIB policies and procedures.
- Diploma in Business Administration, Communications, or Business Administration preferred.
- An equivalent combination of education and experience may be considered.
- Criminal Record Check that includes the vulnerable sector.
- Valid BC Driver's license, Class 5, and reliable vehicle.
- Transcription of meeting minutes and preparing meeting agendas.
- Booking travel.
- Office administrative support.
- Data management.
- Advanced knowledge of the Microsoft Office Suite.
- iCompass Board Meeting software.
- Experience working with confidential information.
- Meeting and Event planning.
- Experience working with First Nations communities.
- 3 Weeks' Vacation Pay.
- Extended Health and Dental Benefits.
- Employer Matched Pension Plan.
- 15 Statutory Holidays.
- Paid Winter Holiday Break.
- Cultural Leave.
- Discounted Silver Star lift passes.
- Retention Bonuses after years of service.
- 15 Paid Sick Days.
- Paid Personal Leave.
- Employee Assistance Program.
- Professional Development Opportunities.
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