Executive Assistant
4 weeks ago
The Executive Assistant supports United Traffic’s Senior Management by providing expertise and assistance with meetings, events, and administration duties.
DUTIES & RESPONSIBILITIES
MEETINGS- Prepare meeting agendas and assist with presentations
- Attend meetings, record and distribute minutes and log action items
- Follow up with Senior Management on action items at least two business days in advance of deadline
- Manage and maintain schedules, including appointments and meetings
- Support events, projects, and initiatives including setups
- Source and coordinate vendors and pricing
- Assist with event setups including logistics and itineraries
- Assist with preparation and editing documents, presentations, correspondence, and reports
- Maintain and organize electronic and paper files, ensuring confidentiality and security of information
- Respond to and prioritize incoming calls, emails and other communication
- Perform other assigned duties including purchases, pickups or deliveries
ACCOUNTABILITIES
- Reporting and presenting data
- Ability to switch focus and reprioritize tasks with little notice
- Meeting deadlines, commitments, and targets
- Following company safety policies and procedures
SKILLS & QUALIFICATIONS
- Strong verbal and written communication skills
- Executive assistant and minute note-taking experience, an asset
- Previous special event planning including vendor relations, an asset
- Ability to write professional and neutral-toned emails
- Communicate at a high level of understanding and clarity in English, both written and oral
- Strong organization and project management skills
- Solid experience with Microsoft 365, Internet, and PC
- Experience in an office environment
- Experience delivering client-focused solutions
OTHER
- SCHEDULE: Monday to Friday
- TIME: 10:00 AM to 2:00 PM, flexible based on business requirements
- CONTRACT: 1 Month with mutual option to extend month-to-month
- LICENSING: Valid driver’s license and clean driver’s abstract
The Executive Assistant role, including duties & responsibilities, is non-exhaustive and subject to change based upon development of the role and the requirements of United Traffic.
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