Administrative Coordinator

3 days ago

WhitchurchStouffville, Canada Powell Foundations Inc. Full time


Powell Foundations is a foundation company specializing in designing, supplying, and installing shoring and foundation systems. Our mission is to provide cost-effective foundation solutions and exceptional service to developers and general contractors in the Ontario market. We focus on heavy civil and infrastructure, primarily associated with road building. We are a dynamic, growing, and fast-paced company that thrives on excellence and customer service.

We are looking for an Admin/Coordinator to assist the Estimating team with day-to-day admin duties.

Main Responsibilities
  • Review tender/bid documents and create bid packages which reflect all resources required.
  • Respond and follow up with clients on bid requests and job-related inquiries.
  • Internal job set up, applying job numbers and creating job files for Estimating team.
  • Performs general administrative and recordkeeping functions.
  • Contact clients and suppliers regarding invitations, pricing, addenda and tender/bid closings.
  • Prepare & Submit prequalification documents.
  • Schedule weekly and monthly calendar for estimating.
  • Maintain systems and procedures in relation to estimating.
  • Assist Estimating team with other related duties as assigned from Estimating team
  • Other duties as assigned and required.

Qualifications
  • Prior experience in a fast pace administration role is a must.
  • Interface and communicate effectively (written and oral) with the estimating team, management and clients
  • Strong computer aptitude including experience with MS Office Suite, Outlook and Adobe.
  • Keen attention to detail, ability to problem solve, manage multiple priorities and respect deadlines with a sense of urgency.
  • Excellent communication skills for internal and external clients.
  • Valid Driver’s License

Powell Foundations encompasses a diverse collection of successful businesses, but our spirit isn’t found in the diversity of our portfolio; it’s found in the diversity of our people. At Powell Foundations, we believe that our greatest opportunity for continued success is fostered in the belief that every voice matters. Each one of us has a unique story and we promise to do our part to ensure that those stories are heard, seen, acknowledged, and supported.We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Powell Foundations is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. We foster an inclusive organizational culture as an Equal Opportunity Employer.
Powell Foundations Inc. (PFI) strives to provide clients with all their foundation needs. We specialize in constructing temporary excavation protection, pile driving, deep caisson shafts, sheet pile cofferdams, noise barriers, and overhead sign footings.

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