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Project Coordinator

3 months ago

Old Toronto, Canada Volante Systems Full time

Volanté is an industry leading Enterprise Point-of-Sale (POS) company that sells its leading-edge hospitality solutions to blue-chip customers all across North America. With a team of over 100 employees in its Toronto, Ontario and Charlotte, North Carolina offices, Volanté’s POS software has continuously demonstrated its ability to be flexible, scalable, and reliable in diverse environments.

Volanté is currently seeking a dynamic individual for the role of Project Coordinator to provide reliable, timely, and professional support to the Project Team. The Project Coordinator will assist with the day-to-day project coordination activities. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization, and the successful candidate will require independent judgment to plan, prioritize, and organize a diverse workload.

What You’ll Be Doing:

  • Partner with our Project Managers to prepare comprehensive action plans, including resources and timeframes
  • Perform various coordinating tasks like scheduling and risk management, along with administrative duties like maintaining project documentation
  • Utilize your time management and influential communication skills to collaborate with clients and internal teams to deliver time sensitive results
  • Coordinate project management activities, resources, equipment, and information effectively
  • Liaise with clients and onsite staff to establish requirements, scope, and objectives
  • Act as the point of contact and communicate project status to all participants
  • Work with the Project Manager to eliminate barriers
  • Use tools to monitor working hours, plans, expenditures, and identify issues
  • Create and maintain comprehensive project documentation, plans and reports
  • Ensure standards and requirements are met through conducting quality assurance tests
  • Review quotes and process for PO creation while also ensuring PO is issued prior to installation work by Client
  • Review and track deficiencies, and follow up with clients or internal teams regarding deficiency correction and acceptance by Operations
  • Attend daily and weekly conference calls as required with Clients to monitor work schedule and update Project Managers and Specialists on progress
  • Update Internal office systems with current project status
  • Other administrative duties as required

What We’re Looking For:

  • A Degree or Diploma in Project Management or Business Administration is preferred
  • Proficient with Microsoft applications and Google Suite
  • Excellent verbal communication and writing skills are essential
  • Detail-oriented, with an emphasis on quality of work
  • Proven exceptional work-ethic, self-motivated, and highly driven
  • Excellent organization and time management skills
  • Must have flexible hours to meet and exceed the needs of the project
  • Should be able to travel to the United States
  • Open and adaptable to providing all types of support to the office and fellow team members as required

What You’ll Get Out Of It:

  • Benefits which include health and dental
  • Career Growth – Goal-setting and open discussions on how Volanté can help you achieve your goals
  • Work with some awesome, fun-loving, and diverse people
  • Meaning out of your work – Everyone’s contributions are critical to our success
  • Snacks – Replenished every week

We are dedicated to fostering a diverse, equitable, and inclusive workplace. We believe that diversity in all its forms is a source of strength and innovation, and we are committed to creating an environment where all employees can thrive.

We recognize the importance of accessibility and are committed to providing accommodations to employees with disabilities to ensure they can perform their roles to the best of their abilities. Our workplace adheres to the Accessibility for Ontarians with Disabilities Act. We welcome and encourage candidates from all backgrounds and abilities to apply for our open positions.

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