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Administrative Assistant

3 months ago

Winnipeg, Canada Bevertec CST Inc. Full time

Job position: Adminsitrative Assistant

Job type: Contract (6 months)

Responsibilities:

  • Providing administrative support to two Vice Presidents (Technology), including
  • Managing calendars
  • Coordinating all aspects of meeting logistics (nationally and cross company)
  • Processing and coordinating invoice payments
  • Provides departmental support for all components of onboarding/offboarding staff and contractors including workstation allocation, Hardware/Software/Access requests, updating distribution lists, obtaining building access cards, creating and maintaining time tracking profiles and being a point of contact for related activities
  • Co-ordinating travel arrangements and preparing expense reports
  • Providing general administrative duties, such as drafting and preparing reports and presentations, photocopying and scanning
  • Preparing spreadsheets, analyzing data, and creating presentations in PowerPoint
  • Maintaining appropriate filing systems for the team as we move towards a paper-free environment
  • While in the office, ordering and maintaining general office supplies and equipment maintenance (photocopiers)

The successful candidate must have the following qualifications:

• A minimum of 3+ years’ experience as an Administrative Assistant

• Excellent communication skills, both verbal and written, and excellent interpersonal skills to interact with individuals at all levels of the organization

• Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint, SharePoint) at the intermediate/advanced level

• Aptitude for using collaborative communication tools such as Microsoft Teams

• Outstanding technology skills and digital savvy; supporting paper-free business environments; applying technology for document management; facilitating team collaboration, etc.

Thanks to all the applicants in advance

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