Office Manager
1 month ago
The Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Office Manager will also be responsible for the safety requirements of the organization's facilities and assets.
This will be a permanent position with an annual base salary of $60k-$70k CAD.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.
Job Duties:
- Manage and oversee the corporate budget for office and facilities management across the organization.
- Coordinate departmental programs, such as meetings, seminars, workshops, special projects, and events.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Answer and manage inbound telephone inquiries.
- Arrange and attend executive team meetings; take, distribute, and archive meeting minutes and/or diaries.
- Arrange travel accommodations for key personnel required for business trips in an economical and timely fashion, including hotel bookings, car rentals, and so on.
- Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
- Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary.
- Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.
- Negotiate contracts and service level agreements for third party suppliers and/or service providers.
- Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.
- Coordinate and implement company-wide social events.
- Provide support to the sales and/or marketing teams by arranging logistics for trade shows and other events.
- Ensure the office facilities are in compliance with safety regulations, such as local fire codes, handicap access, and other laws.
- Communicate the organization's safety policies in accordance with applicable federal safety standards and local laws.
- Collaborate with inventory planning personnel to minimize shortages and improve inventory holdings.
- Monitor inbound/outbound shipping and receiving.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
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