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Human Resources Associate

3 months ago

Sarnia, Canada Lambton College Full time

Company Biography:

Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations, for over 50 years, Lambton College has been a ground-breaking institution. Lambton College is a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations. With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.

Lambton College currently ranks third overall in Canada, and second overall in Ontario for Research in addition to maintaining a ranking within the top 4 Colleges for Research in Canada for seven straight years.

At Lambton College, we're proud of where we have been, but more importantly, where we are going, together. With Caring and Vitality as two of our core values at Lambton College, you know you'll be joining a team of passionate and fun colleagues.

Specific Accountabilities:

  • Receive/review new hire documents
  • Administers the overall process of onboarding of new employees
  • Populates the missing new hire information in Colleague, HRIS and MS Teams
  • Review/update onboarding checklists
  • Answers questions regarding new employee training
  • Acts as receptionist for the department by responding in a diplomatic and tactful manner to routine telephone and personnel inquiries
  • Advises leaders and staff to remain in the lobby until the appropriate HR person is available to be taken back to an office if required
  • Greets visitors, screens them, responds to their needs or refers them to the appropriate person in the departmental office or in the college
  • Ensures office supplies are stocked and orders inventory when required
  • Receiving and distributing all in-coming and out-going mail
  • Responsible for filing items in personnel files or entry in MS Teams and archiving inactive employee files
  • Supports the management team- planning/organizing meetings including logistics, agendas, documentation, calendars
  • Processes invoices, obtains signatures and routes to Accounts Payable
  • Process tuition subsidy reimbursements
  • Enter vacation/sick allotments for new hires and assisting with reporting requirements and audits
  • Assists with leave packages
  • Processes employment letters
  • Assists with Org Charts
  • Participates in team activities and events, providing support to other members of the team
  • Assist with the annual Employee Recognition/ Retiree Event

About the Position:

This is a temporary part-time administration role, reporting to the Manager Human Resources - Compensation & Benefits, working 24 hours per week at a rate of $29.62/HR. This role will be 1 year in length.

The HR Associate will be responsible for providing front line customer service to College leaders, employees and students with respect to all Human Resources services. They will be responsible for addressing confidential inquiries and information and for determining appropriate courses of escalation. They will also take primary responsibility for all general office duties.

The HR Associate provides administrative support to the Human Resources Department, in the following areas: New Hire onboarding and offboarding, Pension and Benefits, Payroll and HRIS, as well as assisting with labour relations matters as required.

Qualifications:

  • At minimum a 2 year post-secondary diploma in Human Resources, or equivalent education as determined by the College
  • Completion of, or working towards, CHRP/CHRL considered an asset
  • At minimum three years of experience in Human Resources Administration is required at the point of hire: preferably direct experience with HRIS systems, pension & benefits and onboarding staff
  • Excellent time management, organizational, prioritization and task consolidation skills
  • Ability to gather information, analyze, evaluate, formulate and recommend appropriate courses of action
  • Excellent communication / interpersonal skills, including demonstration of a consultative approach
  • Demonstrated HRIS experience and Microsoft Office software proficiency, specifically excel
  • General knowledge of Collective Agreements and employment-related legislation
  • Knowledge of benefits/pension plans
  • Must have superior attention to detail and a high degree of accuracy
  • Proven ability to work in a fast-paced, high-volume environment with strong multi-tasking and prioritizing abilities
  • Tact and discretion to recognize and maintain strict confidentiality of sensitive information
  • Strong client focus with an awareness of and sensitivity to diversity
  • Ability to build relationships at all levels of the organization

Closing Statement:

Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted.

Lambton College is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion. We strongly encourage the following qualified candidates: women, Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQ+ to consider working with and for Lambton College.

We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to differentiate between candidates who meet the required qualifications; and encourage people to apply even if they feel that the position would be a stretch.

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