HR and Payroll Administrator
1 month ago
Reporting to the Director - People & Culture, the HR and Payroll Administrator will be responsible for participating in the search process, overseeing the full-cycle payroll function, and administration of both the company benefits and pension plan(s). This role will also be responsible for developing and maintaining strong working relationships with both internal and external customers, suppliers, and agencies.
POSITION RESPONSIBILITIES:
Human Resources and Administrative:
- Office supply inventory and ordering
- Answer telephone and direct callers to the correct person or take accurate messages
- Greet visitors, determine the nature of business, and direct them to the correct person
- Participate in the search function including advertising vacancies, collecting resumes, conducting phone screens and references, and organizing in-person interviews
- Assemble interview packages and new hire kits
- Remain updated and communicate changes related to benefits or pension changes, payroll regulations, and labour standards
- Oversee benefits and pension administration including new hire entries, disability claims, employee assistance inquiries, and updates related to wage or personal information changes
- Create and maintain employee files, both electronically and in hard copy
- Administrator for probationary review process
- Assist with special projects and perform related duties as assigned
Payroll and Accounting:
- Coordinate the payroll process within required and established guidelines
- Responsible for the entire payroll process related to both salary and hourly personnel
- Ensure bank reconciliation process is followed, accurate, and timely
- Compile payroll data such as garnishments, vacation time, insurance, and other relevant deductions
- Extract timesheets and review work hours for completeness and accuracy
- Ensure that hours are categorized and allocated to correct cost centers
- Oversee timeclock entries and verify any discrepancies with the appropriate manager/supervisor
- Update and maintain an accurate records management system
- Create required internal management reports from the payroll system
- Ensure all pay rate changes are made accurately and in time for the affected pay period
- Follow proper payroll procedures for terminated employees
- Reconcile payroll totals to ensure all deductions and benefit plan payments are made as scheduled
- Accurate processing of sick pay, benefits, pension, and vacation payouts
- Respond to employee and government agency inquiries regarding payroll and pension
- Ensure accurate creation and timely distribution of T4s
- Accurate reporting; year-end payroll and monthly benefits and pension
- Accurate and timely expense payment review and processing
- Other accounting duties as assigned
EDUCATION AND EXPERIENCE:
- Degree or diploma in Human Resources and/or Accounting
- Minimum 3 years experience conducting full-cycle payroll in a salary and hourly work environment
- Experience with benefits and pension administration
- Experience with Payworks payroll software will be considered an asset
OTHER REQUIREMENTS:
- Exceptional communication skills
- Knowledge of human resources and accounting practices
- Ability to prioritize competing deadlines through organizational skills and multi-tasking
- Proven data entry skills, both efficiently and accurately
- Ability to work independently as needed, and closely with all levels of staff and management
- Proficient in the use of computers and software including Microsoft Office Suite
- Familiar with The Rack as a company along with products/services available
- Must live in West Central Saskatchewan
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