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Real Estate Administrative Assistant

3 months ago

Toronto ON, Canada Peak Associates Limited Full time

Our client is an established and leading boutique commercial real estate consultancy firm. They are hiring a full-time, Real Estate Administrative Assistant to support a small but dynamic team. The ideal candidate is proactive, resourceful and organized, thrives in a fast-paced environment and is flexible to assume a variety of responsibilities as needed. The Real Estate Administrative Assistant will provide general administrative, sales, research, deal, and marketing support.

Duties & Responsibilities:

  • Answer phone calls, emails, and act as landlord liaison
  • Manage office equipment and office/kitchen supplies
  • Write Trade Record sheets and keep files in compliance with RECO
  • Pay bills, create invoices, distribute funds. RECO compliance as it relates to Brokerage and Trust accounts (Trust account not used regularly)
  • Record keeping for each deal
  • Reconcile credit cards, track expenses and record travel expenses/reimbursements
  • Schedule appointments, arrange travel and other reservations
  • Provide market research
  • Communicate with clients
  • Create market maps and demographic reports
  • Attendance at meetings or trade shows may be required (some travel may be included)
  • Keeping up-to-date on specific retail and mixed-use developments in specific markets
  • Create graphs, tour packages and presentations using Adobe Illustrator
  • Perform research on new markets and understand the demographics of those markets

Qualifications:

  • A Bachelor’s degree or equivalent combined experience and education
  • Experience providing administrative support to a team of professionals, sales or marketing environment preferred
  • Proficient with Microsoft Office Suite applications
  • Experience using Adobe Creative Cloud, particularly InDesign/Illustrator
  • The ideal candidate is proactive, resourceful, personable, and motivated