Legal Counsel and Assistant Corporate Secretary
3 months ago
Reporting to the Corporate Secretary, Associate General Counsel, Corporate, the Legal Counsel and Assistant Corporate Secretary is responsible for supporting the corporate legal group, including the office of the Corporate Secretary. As the Assistant Corporate Secretary, you will work closely with the Corporate Secretary in carrying out duties relating to the effective governance of the Board and the Company (including its subsidiaries), maintaining governance best practices, supporting production and distribution of Board and Committee meeting materials including resolutions, and assisting with all post-meeting filings. As Legal Counsel, you will also work closely with, and provide legal support and guidance to, corporate functions, including Investor Relations, Marketing, Human Resources, IT, Tax, Treasury and Finance. You will assist in the preparation and review of several corporate reports including our annual information form, sustainability report and investor presentation report. You will provide legal support in the preparation of all annual and quarterly continuous disclosure obligations under applicable Canadian and United States securities laws, the rules of the TSX and the NYSE.
The individual in this position is expected to work collaboratively with our Corporate legal group and provide support with corporate mandates. The ideal candidate will demonstrate strong organizational and communication skills, be detail-oriented and work diligently to complete the tasks on time. The person will have the ability to prioritize and multi-task in a fast-paced environment and take the initiative when appropriate.
Principal Responsibilities and Duties- Assisting with the preparation of continuous disclosure and regulatory compliance documents and filings
- Supporting the technology used to prepare and distribute materials, conduct meetings, and facilitate other board and committee activities while being mindful of privacy and confidentiality concerns
- Supporting the Corporation’s sustainability efforts, including through participation in the cross-regional and cross-functional sustainability committee and coordinating the preparation of the Corporation’s annual sustainability report
- Monitoring corporate governance and other developments of note for the Company, the board and/or its committees and advancing the steps necessary to comply with changing regulatory and other requirements, as directed
- Preparing agendas for board and committee meetings; reviewing, preparing, and distributing board materials including briefs and background information to assist with board and committee meeting preparation
- Provide transactional assistance as required in connection with Corporate and Regional mandates, including negotiations with third parties being retained to provide Corporate support and inter-company transactions and restructurings
- Supporting the Corporate Secretary in ensuring and maintaining compliance with applicable securities regulations
- Providing support with subsidiary board meetings and regulatory compliance matters
- Drafting corporate legal documents including non-disclosure/confidentiality agreements, letters of direction, corporate resolutions, and instruments of transfer
- Assist with filings for CBCA, extra provincial registrations, SEDAR, SEDI, TSX and NYSE; facilitate or support filings in foreign jurisdictions as needed
- Assisting with ongoing maintenance of corporate minute book records and digital files for the Company and global subsidiaries
- Supporting the Global Legal Team on an as directed basis and attending monthly meetings
- A Canadian common law degree, or equivalent, and a member in good standing with the Law Society of Alberta
- Between 2 and 5 years of experience working in a law firm in the corporate/corporate securities practice or commensurate in-house experience with preference being given to experience with a public company
- Familiarity with Canadian and US corporate securities laws and the rules of the TSX and NYSE are an asset
- The ideal candidate will have an interest in, and experience advising on, Sustainability & ESG matters.
- Working proficiency with computer programs, such as Word, Excel and Adobe
- Desire and ability to work collaboratively within a cross-functional team environment; this position will be predominately performed in an office setting
- Aptitude for organization, timeliness, confidentiality, attention to detail and follow-through
- A strong team player who is excited to work collaboratively within our Corporate legal team and our broader global legal team
- Strong written and verbal communication skills required
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