Administrative Assistant, Health Promotion

3 weeks ago

Comox, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time

WHO WE ARE CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
THE ROLE Under the supervision of the Manager, Health Promotion, the Administrative Assistant provides administrative support for the implementation of local Health Promotion (HP) programs and campaigns. They ensure the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings and appointments. They provide clerical support for the HP Manager including data entry, word processing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They also organize event calendars and assist with event bookings such as registration, booking technical equipment and set up of event location, as required. They schedule and arrange appointments, meetings, and travel schedules.
They disseminate HP information through a variety of channels including website updates, visual displays and social media. They have attention to detail and use their creativity to be innovative. This is a hands-on role, requiring the building and maintaining of strong connections with colleagues, partners and clients.
If you are passionate about all aspects of health and thrive in a role that supports enhancing health and wellness culture of the Canadian Armed Forces community, this is the opportunity for you.
QUALIFICATIONS NEEDED Education, Certifications and Licenses
High School diploma AND several years experience in administration or in a related field
Experience
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics, and desktop publishing
In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
LANGUAGE REQUIREMENTS English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLE Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.
Perks: Discounts through CF One Member Appreciation.
OTHER INFORMATION This is an on-site position with an assigned work location.
START DATE Contract start date: 12 August 2024
Contract end date: 14 July 2025
INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.

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