Health Promotion Administrative Assistant

2 weeks ago


Comox, Canada CFMWS Full time

**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

**THE ROLE**
Under the supervision of the Manager, Health Promotion, the Administrative Assistant provides administrative support for the implementation of local Health Promotion (HP) programs and campaigns. They ensure the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings and appointments. They provide clerical support for the HP Manager including data entry, word processing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They also organize event calendars and assist with event bookings such as registration, booking technical equipment and set up of event location, as required. They schedule and arrange appointments, meetings, and travel schedules.

They disseminate HP information through a variety of channels including website updates, visual displays and social media. They have attention to detail and use their creativity to be innovative. This is a hands-on role, requiring the building and maintaining of strong connections with colleagues, partners and clients.

If you are passionate about all aspects of health and thrive in a role that supports enhancing health and wellness culture of the Canadian Armed Forces community, this is the opportunity for you.

**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

High School diploma AND several years experience in administration or in a related field

**Experience**

In office administration and records management

In making travel arrangements and travel claims

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In maintaining web ready graphics, and desktop publishing

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

**LANGUAGE REQUIREMENTS**
English Essential, Bilingual an asset

Reading: Functional

Writing: Functional

Oral: Functional

**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.

**START DATE**

01 September 2023

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS07907



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