Administrative assistant

2 weeks ago

Lévis, Quebec, Canada Borea Construction Full time
Discover positive energy here
Harnessing the power of the sun and wind to generate something big.

Your mission should you accept it:
The Administrative Assistant for Human Resources and Legal Affairs supports the HR and legal team in all administrative tasks, he/she actively participates in the administrative management of the office and contributes to the fluidity of internal processes.
Location : Saint-Nicolas, Levis (Hybrid)

Do you have what it takes? Positive energy and...
College education in the administrative field;

At least 3 years of professional experience in a similar role;

Proficiency in office tools (Office Suite);

Excellent command of French and English, both oral and written.

Rigor, organization and ability to manage multiple priorities.

Writing and interpersonal skills.

Discretion and respect for confidentiality.

Qualities sought: Autonomy and proactivity. Attention to detail and ability to work under pressure. Ability to work in a team and collaborate with different stakeholders.
What you will do to complete this mission successfully:
Support the team in classifying documentation;

Keep track of deadlines and administrative procedures up to date;

Organize and plan internal meetings, training sessions and events;

Ensure administrative follow-up of files (contracts, amendments, absences, etc.);

Classify documentation related to the hiring and departure of employees (declarations, administrative documents);

Organize and keep up to date documentation relating to leave, training, and employee evaluations;

Prepare the elements necessary for processing payroll (overtime, leave, bonuses);

Record the data necessary for issuing KPI reports;
Ensure the archiving, digitization and classification of administrative and legal documents;
Ensure telephone reception and control of email boxes intended for HR or legal;
Write and format various documents: letters, reports, presentations, meeting minutes;
Monitor office supplies and manage orders necessary for the activity;
Support teams: Ensure the link between the different teams and departments of the company to ensure good communication;
Lay out documents (contracts, leave, absences, etc.);
Monitor invoices and expense reports;
Assist in the management of payments and administrative operations related to accounting;
Write emails and correspondence for the team and ensure clear and professional communication;
Ensure administrative monitoring for the smooth running of internal processes.

Borea values are part of the energy landscape. We prioritize taking care of each other , ensuring  our teams operate in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, to find innovative solutions . Our goal is to uphold  the highest quality standards , responsibly energizing future generations sustainably.

Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly.
We recognize that structural barriers shape work experiences and qualifications, and therefore encourage people to apply even if they feel the position seems out of reach.

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