Site Administrative Assistant

4 weeks ago

Lévis, Quebec, Canada Borea Construction Full time

Discover positive energy here
Harnessing the power of the sun and wind to generate something big.

Your mission should you accept it:
Reports to: Project Manager and Site Manager

Position Summary: The Site Administrative Assistant manages all the administrative tasks on site and provides a global assistance to the project manager and the project management team.

Do you have what it takes? Positive energy and...
High school diploma and college degree in secretarial work or office administration

2 to 5 years of experience in similar functions

Knowledge of the construction industry considered an asset

Excellent proficiency in Suite Office

Fluent in written and spoken English, and French

High geographical mobility

Valid driver license

Ability to work in teams and communicate both verbally and written

Autonomy, discretion and high administrative rigor
What you will do to complete this mission successfully:
Handle all administrative correspondence relating to managing a construction project

Process the hiring form, sends it to the payroll department, and enters information in the tree structure

Keep track of the time sheets for workers and processes them

Be responsible for the Compliance Hiring Program in each province and must verify that each subcontractor meets the requirements before starting work

Help the Project Manager and the Project Engineer with contracts, as well as data entry and monitoring in the management software

Direct, record, and file all communications and contractual transmissions

Ensure that the meeting minutes are uploaded in the management software

Ensure the archiving of the project records is performed

Validate that the quality requirements are included in the subcontractor's or supplier's contract

Ensure to the application of the Administrative Plan on site

Perform any other related duties.

Borea values are part of the energy landscape. We prioritize taking care of each other , ensuring our teams operate in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, to find innovative solutions . Our goal is to uphold the highest quality standards , responsibly energizing future generations sustainably.

Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly.
We recognize that structural barriers shape work experiences and qualifications, and therefore encourage people to apply even if they feel the position seems out of reach.

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