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Executive Assistant

3 months ago

Vaughan, Canada Fuze HR Solutions Full time

Executive/Marketing Assistant Role

Real Estate Developer is seeking an Executive and Marketing Assistant to provide support for a dynamic Executive Schedule and related tasks.

The ideal individual has administrative expertise and a background in event planning and coordination. They should thrive in a fast-paced environment, excel at organizational tasks, be proficient in multitasking, adaptability and take pleasure in delivering high-quality executive support. The model candidate will be instrumental in upholding operational efficiency.

Head Office is located in Vaughan, however, travel could be required downtown and also occasionally to other development sites across the GTA.

Responsibilities:

  • Support 3 Executives: Managing Partner/Chief Innovation Officer, the Director of Marketing and the Director of Low-Rise Construction
  • Manage day to day of Managing Partner with secondary support to the Director of Marketing and the Director of Low-Rise Construction
  • Manage multiple calendars, coordinate meetings, email inboxes, global travel arrangements
  • Assist Executives as required including personal assistance, project coordination, follow-through on action items, meeting materials
  • Visit various development sites across GTA as needed to update competitor market analysis
  • Support Marketing Coordinator and Director to execute sales launches for low rise and highrise developments
  • Liaise with Ad Agency, vendors to execute deliverables and meet deadlines for approvals
  • Liaise with other internal Admin staff to coordinate meetings and deliverables
  • Assist with gathering comments on all marketing material

Qualifications:

  • Bachelor's degree or equivalent experience
  • Experience in the Real Estate industry would be preferred
  • 5-10 years of experience would be ideal
  • Proficiency with Outlook, Word, Excel and PowerPoint
  • Superior interpersonal and communication skills
  • Master multi-tasker and superior time management
  • Work with a high level of confidentiality
  • Self-starter who takes initiative and can work with minimal supervision
  • Possesses a high level of integrity and professionalism
  • Friendly, team player
  • Must have a vehicle
  • Knowledge of Asana, Nuance and Google Drive is an asset