Purchasing Coordinator

4 weeks ago

Hamilton, Canada MaxPeopleHR Full time

About Our Client

Mattina Mechanical Ltd (MML), located in Hamilton, Ontario, is a well-established full-service mechanical contracting company that continues to grow year over year. They have built exceptional industry recognition delivering results for a variety of mechanical services including installation and maintenance for Industrial, Commercial, Institutional, and mid to high-rise residential construction projects.

Recognizing that their people are the key contributor to their success, becoming a member of the MML team offers several benefits, including professional growth, training and advancement opportunities, and a competitive compensation package.

What you’ll be doing:

The Purchasing Coordinator reports to the Purchasing Manager and provides support in matters related to Purchasing, Finance, and Administration.

Responsibilities:

  • Support the Purchasing Manager with developing the purchase plan for construction projects.
  • Manage the Purchasing email inbox and address all incoming purchase requisitions.
  • Maintain the Requisition Tracker ensuring accurate collection of ordering data and electronic filing of related documents (quotes, specifications, contracts, requirements).
  • Review, organize, and process material requisitions, obtaining and comparing price quotes from suppliers, confirming availability of material, and ensuring lead times meet project requirements.
  • Make purchase decisions based on established criteria (price, lead time, supplier performance, total cost of ownership).
  • Regularly communicate with project managers and coordinators, field staff, and suppliers to ensure purchase orders are accurate and delivery is on time.
  • Issue purchase orders using the Company software, ensuring POs are prepared and approved consistent with company policy.
  • Monitor successful receipt of the orders by coordinating with the project team.
  • Review open Purchase Orders on a regular basis and proactively contact and work with suppliers to address overdue and backordered materials.
  • Expedite orders as required to ensure materials are available for project teams to maintain schedule and mitigate labour downtime.
  • Negotiate the return of materials or equipment for repair or credit with suppliers.
  • Coordinate with warehouse personnel for material returns (i.e. investigating where the product was purchased from and issuing notifications to suppliers for returns).
  • Enter receipts of goods from received Packing Slips into ERP software and file packing slips electronically.
  • Resolve quantity or price discrepancies with invoices in cooperation with the Accounts Payable Coordinator and suppliers.
  • Support the Purchasing Manager with price testing high volume, recurring material purchases on a quarterly basis to ensure competitive pricing and review supplier discounts on a semi-annual/annual basis to optimize pricing.
  • Support the Purchasing Manager in the preparation of supplier scorecards and supplier reviews considering feedback from all stakeholders including Operations, Estimating, Management, Finance, and Purchasing.
  • Support the Purchasing Manager in analysing purchases to identify opportunities to reduce costs, increase discounts through volume purchasing, establish preferred pricing arrangements, and discontinue relationships with under-performing suppliers.
  • Support the Purchasing Manager and Senior Management with developing the Company’s strategic procurement plan.
  • Generate reports and prepare analysis to support management and project teams with decision-making as requested.
  • Create Purchase Orders for Sub-contractors and Equipment, usually created by the Project Accountant, when she is on vacation or otherwise requires assistance.
  • Assist Administration and Finance personnel with duties such as (but not limited to) the following: The creation and fine-tuning of ‘Desk Manuals’ specific to each role; General office support as required.
  • Perform other duties as required.

Requirements:

  • 2-3 years of experience in a similar role.
  • Degree or diploma in business administration or a related field preferred.
  • Working knowledge of standard contract terms and how they are applied in the purchasing process (Asset).
  • Excellent communication skills and the ability to build good interpersonal relationships.
  • Excellent organization skills and attention to detail.
  • Ability to work well under deadline situations and respond to changes in priorities.
  • Ability to work independently, take initiative, set priorities, and see assignments through to completion.
  • Experience with purchasing/warehousing/accounting software.
  • Working knowledge of the MS Office suite of products (i.e. Outlook, Word, Excel, PowerPoint, MS Teams).

Benefits:

  • 45 years of economic stability.
  • Competitive compensation.
  • Bonus program.
  • Comprehensive benefits (MERIT Ontario).
  • Employer RRSP contributions.
  • Continuing education and upgrading opportunities.
  • Training opportunities.
  • Friendly family atmosphere.
  • Team approach to all work activities.
  • Fully insured and bonded.
  • Committed to health & safety with an exemplary Workplace Safety & Insurance Board record.

For consideration, please apply online. As part of our commitment to inclusivity, diversity, equity, and accessibility, our goal is a workforce built on respect that reflects the communities we serve. We thank all applicants for their interest in MaxPeople, but only those selected for an interview will be contacted.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honor accommodations at any part of the recruitment process and invite you to let us know how we can help.

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