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Purchasing Coordinator

3 months ago

Hamilton, Canada MaxPeopleHR Full time

**About Us**

MaxPeople is a professional Human Resources consulting firm offering HR, Training, Recruitment and Employment Law services to clients in need of an effective people strategy to grow their business. We provide services to small and mid-size organizations with the necessary Human Resources infrastructure and the employment law services required for growth.

**The Opportunity**

One of our clients, a well-established, growing organization has an excellent career opportunity available for a Purchasing Coordinator. Reporting to the Purchasing Manager you would provide support in matters related to Purchasing, Finance and Administration.

**What you’ll be doing**:

- Support the Purchasing Manager with developing the purchase plan for projects.
- Review project requirements for material, equipment and supplies with the project managers and ensure purchases align with project specification.
- Review, organize and process material requisitions, obtaining price quotes from suppliers, confirming availability and ensure lead times meet project requirements.
- Make purchase decisions based on competitive pricing, ensuring pricing aligns with or is lower than the estimate in the project budget.
- Regularly communicate with project managers, project field staff and suppliers to ensure timely, accurate coordinating ongoing deliveries and returns.
- Issue purchase orders using the Company software, ensuring PO’s are prepared and approved consistent with company policy.
- Coordinate delivery logistics between supplier and project team.
- Monitor successful receipt of the orders by coordinating with the project team.
- Follow ups with suppliers on pending purchase orders issued and delivery date.
- Manages vendors to ensure on-time delivery and reduced lead times.
- Review open Purchase Orders on a regular basis and proactively contact and work with suppliers to address overdue and backordered materials.
- Expedite orders as required to ensure materials are available for project teams to maintain schedule and mitigate labour downtime.
- Negotiate the return of materials or equipment for repair or credit with suppliers
- Coordinates with warehouse personnel for material returns (i.e. investigating where the product was purchased from and issuing notifications to suppliers for returns).
- Entering receipts of goods (i.e. packing slips/BOL) into ERP software, including filing all packing slips electronically.
- Resolve issues and/or discrepancies with invoices in cooperation with the accounts payable coordinator and suppliers
- Monitor inventory levels of office supplies and ensure availability of critical items.
- Support the Purchasing Manager with price testing high volume, recurring material purchases on a quarterly basis to ensure competitive pricing and review supplier discounts on a semi-annual/annual basis to optimize pricing.
- Prepare supplier scorecards and conduct supplier reviews considering feedback of all stakeholders including, Operations, Estimating, Management, Finance and Purchasing.
- Periodically analyse purchases to identify opportunities to reduce costs, increase discounts through volume purchasing, establish preferred pricing arrangements and discontinue relationships with under-performing suppliers.
- Support the Purchasing Manager and Senior Management with developing the Company’s strategic procurement plan.
- Track and routinely report on strategic KPI’s defined by the Purchasing Manager to manage performance and improve productivity of the team.
- Generate reports and prepare analysis to support management and project teams with decision making.

**Supplementary Job Responsibilities include**:
In addition to the above activities, this role will assist Administration and Finance personnel with duties such as (but not limited to) the following:

- Development of work instructions specific to the role
- Assist in Project Coordination as needed.
- General office support, as required.

**Requirements**:

- 2-3 years’ experience in a similar role
- Degree or diploma in business administration or related field
- Working knowledge of standard contract terms and how they are applied in the purchasing process.
- Ability to communicate and good interpersonal relationships.
- Ability to work well under deadline situations and respond to changes in priorities.
- Ability to work independently, take initiative, set priorities and see assignments through to completion.
- Experience with purchasing/warehousing/accounting software would be an asset.
- Working knowledge of the Microsoft office suite of products (i.e. Excel, Word, PowerPoint, Outlook).

**Benefits**
- Competitive compensation
- Comprehensive health and dental benefits
- Employer RRSP contributions
- Support in your professional development including continuing education and training opportunities
- Entrepreneurial, collaborative, friendly environment with a team approach to all activities