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Administrative Assistant
3 weeks ago
Key Responsibility
- Serve as Executive Assistant to the CEO
- Manage day-to-day office operations including liaising with building management, service providers, office suppliers, cleaning staff, IT department, courier companies, telephone companies, copier manufacturers, water delivery, etc.
- Support all departments within the company and develop and maintain relationships with outside contacts, partners, and clients.
- Act as a key point of contact for general office inquiries.
- Conduct market and industry research.
- Provide accounting support as required.
- Provide on-boarding and off-boarding related tasks for staff and contractors.
- Maintain and manage filing and material organization.
- Greet, assist, and direct office visitors with a warm and welcoming demeanor.
- Attend internal meetings and track meeting minutes.
- Manage executive travel plans including hotel, air, and restaurant.
- Coordinate and organize team lunches and off-site reservations.
- Plan and manage company/production events.
- Update company’s website and post on social media channels.
- General support and administrative assistance.
Personal Competencies
- Exceptionally organized and detail oriented
- Excellent interpersonal skills and communication skills at all levels
- Ability to work with deadlines and under pressure
- Ability to work independently and as part of a team
- Professional, positive, and friendly manner
- Ability to multi-task
- Ability to operate with little direction
Required Skills and Experience
- Post-secondary education coupled with 3-5 years in office management/executive administrative experience
- Excellent calendar and email management skills
- Experience handling up to three executives at one time is a must
- Prioritizing ownership/management requests while juggling operational responsibilities
- Data entry in QuickBooks is a must, bookkeeping experience is an asset
- Experience working with confidential and sensitive information
- Highly skilled with Office 365; experience with Adobe products/apps, web platforms – LinkedIn, Instagram
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