Administrator, Office Services

1 month ago

Old Toronto, Canada Goodmans LLP Full time

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Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company

We are looking for a full-time Administrator, Office Services. As a key member of the Office Services team, you will be reporting to the Team Leader, Office Services. In this role, you will be responsible for executing a variety of administrative tasks in support of the Office Services Department. This position is suitable for a highly organized individual with a great sense of urgency and strong customer service skills. This position requires flexible hours to accommodate the firm’s needs.

Scope of Responsibilities:

  • Process photocopying, scanning, printing and binding requests as per specifications of the assignment and prioritize jobs as needed; liaise with offsite printing partners
  • Assist with in-firm printer troubleshooting and coordinating service calls with vendor
  • Collect, sort, process and distribute outgoing and incoming mail
  • Arrange local and international couriers including providing corresponding customs documentation; liaise with courier on behalf of firm member to trouble shoot any issues
  • Provide in-firm delivery service; deliver incoming courier packages and facilitate internal delivery requests
  • Provide emergency on-call support as needed
  • In partnership with our Premises team, ensure all supply rooms and copiers are stocked and organized; deliver supplies to firm members upon request
  • Liaise directly with firm members on requests and requirements, including but not limited to, collecting storage boxes, delivering items to court and making bank deposits
  • Provide excellent customer service to both internal and external clients; operate in a fast paced environment while meeting multiple deadlines and maintaining consistent and high service standards
  • Use time productively and follow established processes, best practices and service standards
  • Provide assistance to others during absences as needed; including after-hours support to Premises, Client Services, Technology and Records Management
  • Other duties as assigned

Requirements:

  • A high school diploma or equivalency
  • A designation is not required
  • 1-3 years of relevant experience within a professional services environment
  • Working knowledge in MS Office applications including Word, Outlook, Excel, PowerPoint, Teams and Adobe
  • Proficiency in role-specific software, including Rendezvous, Copitrak and NetDocs
  • Discretion, confidentiality and attention to detail are essential
  • A team player who takes initiative and works well independently
  • Demonstrates excellent client service and ability to anticipate client needs

We Offer:

  • A comprehensive benefits package, including: health and dental benefits; vision care; employee assistance program; life insurance; short and long-term disability; extended mental health benefits; a fitness allowance; and RSP matching program
  • Competitive compensation and vacation package
  • Continuing professional development opportunities
  • Various social events and wellness activities throughout the year
  • Business casual dress code
  • A short walk from Union subway station and accessible from the path

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact HR@goodmans.ca.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Legal Services and Law Practice

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