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Executive Assistant Operations

2 months ago

Laval, Canada Nordia Full time
Responsibilities

Here’s what your day will look like

Plan and Organize
  • Take charge of agenda management: prioritize requests, organize meetings, reserve rooms, plan business meals;
  • Coordinate travel arrangements (itineraries, transportation, hotel), including tracking expense receipts, and entering reimbursement and credit requests into the system;
  • Provide proactive assistance in managing and tracking daily tasks, while managing changing priorities and conflicting deadlines;
Conduct governance and implement process improvement
  • Create and maintain organizational structure, and ensure accuracy of data on all platforms (names, management scope, etc.);
  • Create and maintain an agent placement process according to recruitment plans to balance management scope between sites;
  • Handle confidential and sensitive information with due diligence and discretion;
  • Provide support on various SVP projects and deliverables, including proofreading and document layout;
Qualifications

What you’ll need to succeed:
  • You're a team player and a problem solver. You're a positive, calm, open-minded person with a strong collaborative spirit and excellent interpersonal communication skills, able to resolve unexpected issues and possess decision-making proficiency to prioritize tasks and manage resources.
  • You are proactive. You demonstrate foresight in providing exceptional support to the SVP – Operations.
  • You are a multitasker. You can coordinate multiple projects independently in a fast-paced environment, and you have a strong attention to detail.
  • You demonstrate a high level of professionalism and integrity. You know how to handle confidential and sensitive information with discretion and tact.
  • You are bilingual (French and English), spoken and written.
  • You have a good command of Microsoft Office suite software (mainly Excel).
Why work at Nordia?

People are what make Nordia unique. And we strive to hire and retain the best. We offer competitive compensation, a stimulating work environment, excellent benefits and a multitude of opportunities to advance your career. We offer a hybrid work environment, alternating between working from home and our modern head office in downtown Laval.

According to the most recent internal survey, our employees confirm it: 90% of them would recommend Nordia as an employer to their family and friends We are also on Waterstone's prestigious list of Canada's Most Admired Corporate Cultures, and we were recognized for our excellence in human resources at the recent Dunamis Awards gala.

Want to learn more about our career opportunities and what makes Nordia the best place to work? to find out #J-18808-Ljbffr