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Coordinator: People and Culture
3 days ago
The Coordinator: People and Culture & Volunteer Operations is responsible for providing human resources and scheduling support to the Ottawa Humane Society (OHS), including the Volunteer program.
The Coordinator: People and Culture & Volunteer Operations is responsible for providing human resources and scheduling support to the Ottawa Humane Society (OHS), including the Volunteer program.
Duties and Responsibilities
- Ensure HRIS database accuracy and integrity
- Enter and maintain data integrity for volunteers in all related databases
- Assist with employee and volunteer recruitment, onboarding and orientations
- Track employee and volunteer required training, development, certifications and documentation
- Develop and maintain Operation department schedules, in consultation with department managers
- Support volunteer operations including scheduling, communication, statistical and other reporting
- Support the development and delivery of employee and volunteer recognition and retention programs and activities
- Research and support OHS student and work placement plans and programs
- Provide clerical and other support in the area of people & culture and volunteer operations, as required
- Support the activities of coworkers, as well as volunteer department volunteers, students and work placements and provide orientation and training as required
- Be thoroughly familiar with pertinent legislation, regulations, guidelines, OHS policies, procedures, and collective agreement
- Produce and maintain accurate reports, records, and files
- Participate in supervision, evaluation, training and other meetings as required
- Participate in the identification and evaluation of OHS program goals and objectives
- Participate in professional development opportunities
- Represent the OHS in a professional manner
- Participate in public relations and promotional activities as required
- May be required to assume some of the responsibilities of Manager: People & Culture or Manager: Volunteers
Qualifications
- Post-secondary school diploma or certificate in a relevant field, preferably human resources
- Two years’ relevant experience in human resources and/or experience in volunteer management/support and recruitment
- Experience with HRIS systems
- Proficiency in ADP Workforce Now is strongly preferred
- Proficiency in Microsoft Office Suite
- Professional working proficiency in spoken and written English is required
- Bilingualism (English/French) is preferred
- CHRP designation is an asset
- Volunteer Management Certificate is an asset
- Experience with recruitment and training is an asset
- Event coordination experience is an asset
- Proficiency with volunteers databases is an asset
Working Conditions/Physical Requirements
- Employee may be required to work evening, holiday and weekend shifts
- Employment is conditional upon maintaining confidentiality of OHS information
- Employment is conditional upon the ability to work around all species of animals safely
The Ottawa Humane Society is an equal opportunity employer. The OHS offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by the OHS regarding a job opportunity, please advise prior to the interview if you require accommodation.
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