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Learning and HR Coordinator

3 months ago

Calgary, Canada NES Fircroft Full time
Learning and HR Coordinator (Kitimat, BC)

Our client is a joint venture - The joint venture is building a liquefied natural gas, export facility in British Columbia, that will consist of two processing units referred to as “trains,” eachwith the capacity to produce at least 6.5 mtpa of LNG annually.

From the beginning, our client set out to be the project of choice for British Columbia. Safety,
economic, environmental and community interests are top-of-mind for our client. We have
worked closely with the community, First Nations and with governments to understand how our
project can help the region, and the province of British Columbia achieve its social,
economic and environmental aspirations.

The safety of all those who work on our project is our most deeply held value and our client is
committed to be the Safest Project on Earth. We look out for each other to ensure no one gets hurt
and provide a healthy and safe environment for our employees, contractors, partners and
community.

Join the team making Canadian history.

Purpose & Accountabilities
Reporting to the Learning and Development Manager, the Learning and HR Coordinator will play a critical role incoming business request and providing timely support and/or redirecting to appropriate Learning Advisor. They will also act as central HR resource for producing and updating HR data reports for example, resourcing, attrition, employee data summaries, etc.

Responsibilities include but not inclusive to:

Intake/Demand Management
  • Timely manage the L&D inbox to identify requests from the business to register into JFJV training and processing the registration using JFJV Metastorm System
  • Support Learning Help Desk tasks in submitting worker certificates to the learning management system
  • Respond to general email inquiries coming in through the L&D inbox; course availability, registrations, close completions, access to the CLMS, etc.

Data & Record Management
  • Partner with the Learning Advisors to ensure all open course offerings are closed within 1-3 days of course delivery
  • Support in the creation of assigning training to the secondary roles in the CLMS
  • Process Non-Disclosure Agreements as part of the onboarding process
  • Secondement agreement reconciliation
  • Conduct monthly quality check on JCP profile assignments

Registration and Payment Management
  • Provide New Joiners with access to LinkedIn Learning
  • Approval of WorkDay Learning requests for activities that are part of Job Competence Profiles
  • Reconcile monthly Shell charges against WorkDay Learning approvals
  • Process 3rd party registration and payment for career development
  • Reconcile L&D Credit Card expenses

Reporting
  • Visual management of Learning data and data trends to Block milestones
  • Produce/update HR Data reports (resourcing, attrition, employee data summaries)
Facilitate
  • Facilitate training when required

Qualifications and Experience
  • Certificate in Adult Education or HR is nice to have
  • 3 to 4 years in a customer relations role
  • 2 to 3 years of data management and reporting
  • Intermediate to expert level in Microsoft Excel
Skills and Attributes
  • Customer service mindset
  • Ability to work independently and in a timely manner
  • Strong stakeholder management
  • Willingness to learn Power BI
Other Information
  • Kitimat will be the primary work location.
  • 8-month term with possibility of extension
  • Typical work schedule is 8 am to 5pm
  • Reports to the Learning and Development, Manager
  • Strategic partnerships with other HR and business role; Learning Advisors, Asset Training Team, HR Leadership Team, JFJV – prime contractor,

Learning and HR Coordinator
Our client is a joint venture - The joint venture is building a liquefied natural gas, export facility in British Columbia, that will consist of two processing units referred to as “trains,” eachwith the capacity to produce at least 6.5 mtpa of LNG annually.

From the beginning, our client set out to be the project of choice for British Columbia. Safety,
economic, environmental and community interests are top-of-mind for our client. We have
worked closely with the community, First Nations and with governments to understand how our
project can help the region, and the province of British Columbia achieve its social,
economic and environmental aspirations.

The safety of all those who work on our project is our most deeply held value and our client is
committed to be the Safest Project on Earth. We look out for each other to ensure no one gets hurt
and provide a healthy and safe environment for our employees, contractors, partners and
community.

Join the team making Canadian history.

Purpose & Accountabilities
Reporting to the Learning and Development Manager, the Learning and HR Coordinator will play a critical role incoming business request and providing timely support and/or redirecting to appropriate Learning Advisor. They will also act as central HR resource for producing and updating HR data reports for example, resourcing, attrition, employee data summaries, etc.

Responsibilities include but not inclusive to:

Intake/Demand Management
  • Timely manage the L&D inbox to identify requests from the business to register into JFJV training and processing the registration using JFJV Metastorm System
  • Support Learning Help Desk tasks in submitting worker certificates to the learning management system
  • Respond to general email inquiries coming in through the L&D inbox; course availability, registrations, close completions, access to the CLMS, etc.

Data & Record Management
  • Partner with the Learning Advisors to ensure all open course offerings are closed within 1-3 days of course delivery
  • Support in the creation of assigning training to the secondary roles in the CLMS
  • Process Non-Disclosure Agreements as part of the onboarding process
  • Secondement agreement reconciliation
  • Conduct monthly quality check on JCP profile assignments

Registration and Payment Management
  • Provide New Joiners with access to LinkedIn Learning
  • Approval of WorkDay Learning requests for activities that are part of Job Competence Profiles
  • Reconcile monthly Shell charges against WorkDay Learning approvals
  • Process 3rd party registration and payment for career development
  • Reconcile L&D Credit Card expenses

Reporting
  • Visual management of Learning data and data trends to Block milestones
  • Produce/update HR Data reports (resourcing, attrition, employee data summaries)
Facilitate
  • Facilitate training when required

Qualifications and Experience
  • Certificate in Adult Education or HR is nice to have
  • 3 to 4 years in a customer relations role
  • 2 to 3 years of data management and reporting
  • Intermediate to expert level in Microsoft Excel
Skills and Attributes
  • Customer service mindset
  • Ability to work independently and in a timely manner
  • Strong stakeholder management
  • Willingness to learn Power BI
Other Information
  • Kitimat will be the primary work location.
  • 8-month term with possibility of extension
  • Typical work schedule is 8 am to 5pm
  • Reports to the Learning and Development, Manager
  • Strategic partnerships with other HR and business role; Learning Advisors, Asset Training Team, HR Leadership Team, JFJV – prime contractor,

Please only apply if you are eligible to work within Canada

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients. #J-18808-Ljbffr