HR Coordinator

7 months ago

Calgary, Canada ACE Casinos Blackfoot Full time

**Job Overview**:
The HR Coordinator will work closely with the HR Manager to support and manage the employee life cycle for a team of approximately 600 employees.

**Responsibilities and Duties**:

- Responds to internal and external HR related inquiries or requests and provides assistance as necessary.
- Responds to HR related calls and/or distributes correspondence to the appropriate person of the team.
- Maintains records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) through the HRIS, Payworks, and ensures all employment requirements are met.
- Liaises with other departments or functions (payroll, benefits, etc.)
- Assists in performance management procedures as required.
- Schedules meetings, interviews, HR events etc. and maintains the team’s agenda.
- Coordinates and assists with training sessions and seminars.
- Produces and submits reports on general HR activity as requested.
- Assist in ad-hoc HR projects, like collection of employee feedback. May assist with employee surveys.
- Maintain SharePoint Server organization and data storage - files, server, policies.
- Acts as employee advocate through effective employee relations.
- Creates and posts job ads and posting on Applicant Tracking.
- Performs reference checks and determines suitability and will assist in interviews as needed.
- Organizes and coordinates job fairs at the Casino and at third party locations.
- Prepares offer letters for manager review based on appropriate templates.
- Collects required hiring documents (AGLC certificates/PIC/etc.)
- Sends New hire packages to employees and ensures they are fully completed (tax forms, OT Agreement, NDA, etc.)
- Follows up on missing or incomplete New Hire Package information within the first days of employee commencement.
- Ensures all HR files are complete and updated in HR module using Payworks.
- Performs orientations, onboarding and updates records with new hires.
- Provides necessary policy sign off - Employee handbook, procurement policy, etc.
- Updates New Hire packages, as needed (current year tax forms, etc.).
- Generates and files termination paperwork.
- Ensures termination checklist has been completed.
- Responsible for group benefit administration of health and dental, Life and AD&D plans: entitlement, enrollment, termination from plan.
- Administration of RRSP Program through LINK: entitlement, enrollment, and termination of plan.
- Works closely and communicates regularly with Payroll regarding employment changes, new hires, departures, etc.
- Other duties as assigned.

**Education and Experience**:

- Preferred minimum of 3+ years’ experience as an HR Coordinator or relevant human resources/administrative position.
- HR certification is preferred.
- Experience with Human Resource Management Systems is an asset. (ADP, Payworks, Ceridian, etc.)

**Skills and Abilities**:

- Excellent written and oral communication, and interpersonal skills. Ability to communicate effectively and tactfully with all levels of personnel while maintaining effective working relationships.
- Ability to communicate effectively and tactfully with all levels of personnel while maintaining effective working relationships.
- Ability to work cohesively as part of a team.
- Ability to focus attention on guest needs, always remaining calm and courteous.
- Highly responsible and reliable.
- Follows all safety and sanitation policies when handling food and beverage.
- Consistently offers professional, friendly, and engaging service.
- Follow outlet policies, procedures, and service standards.
- Professional demeanor and ability to approach situations in a tactful manner.
- Ability to work calmly under pressure and treat others with respect regardless of their status or position.
- A passion for providing excellent service and full alignment with the organization’s vision.
- Ability to handle data with confidentiality.

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