Event and Volunteer Coordinator

3 weeks ago


Old Toronto, Canada Canadian Salsa Festivals Project Full time

Reporting to the Executive Director, Salsa in Toronto Festival, and working alongside senior members of the Special Events Team and members of the Board of Directors, the successful candidate will join the events and human resources team to help produce, manage, and professionally execute various cultural initiatives and logistics related to the Salsa in Toronto Festival. The individual will gain direct hands-on experience in a positive and encouraging workplace and will acquire valuable career-related work experience in Event Management.

This is an 8 week term position ending no later than August 30th, 2024.

Main Responsibilities
  • Provide administrative support in the development, tracking and execution of special and cultural event activities
  • Volunteer Coordination: full cycle recruitment efforts, develop and maintain pre and post reports and time schedules during event
  • Develop and host a volunteer orientation the week prior to each event
  • Prepare event passes (both staff and volunteer) and appreciation packages for volunteers
  • Perform support activities as appropriate such as arranging signage, compiling mailing lists for invitations, coordinating event related communication materials, updating event details on social media platforms, as needed.
  • Provide daily customer service to associated event partners/participants and respond to phone calls, inquiries, requests, etc. as needed
  • Attend event planning meetings to ensure appropriate distribution of information across key cross-functional teams
  • Assist in the preparation and execution of all event logistics
  • Provide admin support in the development, organization, tracking and execution of local marketing initiatives
  • Assume other duties as required
Required Skills
  • Strong organizational and planning skills
  • Excellent interpersonal and communication skills in English required, Spanish is a strong asset.
  • Ability to think, respond and act quickly, flexibility in work schedules
  • Ability to multitask and prioritize tasks, work within multiple and tight deadlines
  • Strong computer skills and knowledge of Microsoft office 360 programs
  • Excellent team player with initiative to complete individual duties and assist in other areas where required
  • Knowledge of local Hispanic cultural communities desired
  • Experience in events planning is an asset
Qualifications
  • Event Management or Human Resources Degree (or in progress) and or a minimum 1-year related experience in actual medium to large scale public event planning and or volunteer coordinating
  • Be between 15 and 30 years of age at the start of the employment
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act2. Please note: Student or work visa status do not qualify.
  • Have a valid Social Insurance Number at the start of employment. Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
#J-18808-Ljbffr

  • Toronto, Canada The Neighbourhood Group Full time

    **The Neighbourhood Group (TNG) is a multi-service agency that includes Central Neighbourhood House, Neighbourhood Link Support Services and St. Stephen’s Community House** JOB OPPORTUNITY Job# TNG2023-41 **POSITION TITLE**: Volunteer and Special Event Coordinator **DEPARTMENT**:Philanthropy & Communications **STATUS**: Regular Full Time, CUPE 7797 **#...


  • Toronto, Ontario, Canada Canadian Salsa Festivals Project Full time

    Reporting to the Executive Director of the Salsa in Toronto Festival, the successful applicant will work closely with senior members of the Special Events Team and the Board of Directors. This role offers hands-on experience in a supportive environment, focusing on producing, managing, and executing various cultural initiatives and festival logistics. This...


  • Toronto, Canada Carefirst Seniors and Community Services Association Full time

    **Carefirst Seniors & Community Services Association** is a non-profit charitable community services agency established since 1976. Our spectrum of services has grown from the delivery of Chinese meals-on-wheels service to a full range of community support services, covering the whole Greater Toronto Area, and the York Region. With a staff of 500 members...


  • Toronto, Canada Fred Victor Full time

    **INTERNAL/EXTERNAL **Job Title**: Events and Volunteer Worker **Position Type**: Non-Bargaining Unit, 14-Week Contract - Canada Summer Job **Number of Positions**:_ _1 **Rate**: $20.00 per hour **Vacation**:7% Vacation Pay **Hours**:30 hours per week (4 days) **Supervisor**: Manager of Events and Community Engagement **Posting Date**: April 27,...

  • Coordinator Events

    2 weeks ago


    Toronto, Canada Canadian Academy of Recording Arts and Sciences (CARAS) Full time

    × Only 6 Days To Apply! The Application Deadline for this job posting is coming soon. Apply by May 10, 2024! ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS' mandate is...

  • Volunteer Coordinator

    1 month ago


    Toronto, Canada COPERNICUS LODGE Full time

    **Immediate Hiring** The Volunteer Coordinator provides functional guidance to volunteers and students. Act as the lead and be a resource for all Copernicus Lodge volunteer programs and portrays a positive image to all stakeholders and community partners. A big part of the role is recruiting, screening, and onboarding, and responsible for gathering...


  • Old Toronto, Canada Dawson City Music Festival Association Full time

    VOLUNTEER & SAFETY COORDINATOR Location: 802 3rd Ave, Dawson City, Yukon Start Date: ASAP Term length and hours: 13 weeks - 20-30 hours/week* Reports to: Executive Director *Weekly hours will vary over the course of the contract. Some evening and weekend work will be required. A greater number of hours will be required in the lead up to and during the...


  • Old Toronto, Canada Dawson City Music Festival Association Full time

    VOLUNTEER & SAFETY COORDINATOR Location: 802 3rd Ave, Dawson City, Yukon Start Date: ASAP Term length and hours: 13 weeks - 20-30 hours/week* Reports to: Executive Director *Weekly hours will vary over the course of the contract. Some evening and weekend work will be required. A greater number of hours will be required in the lead up to and during the...


  • Old Toronto, Canada Dawson City Music Festival Association Full time

    VOLUNTEER & SAFETY COORDINATOR Location: 802 3rd Ave, Dawson City, Yukon Start Date: ASAP Term length and hours: 13 weeks - 20-30 hours/week* Reports to: Executive Director *Weekly hours will vary over the course of the contract. Some evening and weekend work will be required. A greater number of hours will be required in the lead up to and during the...

  • Event-day Volunteer

    1 month ago


    Toronto, Canada Daytrippers Children's Charity Full time

    **Who is Daytrippers?** Experiential learning is such an effective teaching tool - but not everyone can afford it. At Daytrippers, we fund trips for schools across Canada in lower-income and far-reaching areas so they can experience nationally recognized educational and cultural institutions. We believe that every student should have the opportunity to...

  • Coordinator, Events

    4 weeks ago


    Toronto, ON, Canada The Canadian Academy of Recording Arts and SciencesThe JUNO Awards Full time

    POSITION TYPE: Full-Time ANTICIPATED START DATE: June 3, 2024  REPORTS TO: Director, Events & Artist Relations ORGANIZATION SUMMARY The Canadian Academy of Recording Arts and Sciences (CARAS) was formed in 1975 to preserve and enhance the Canadian music industry and to contribute towards higher artistic and industry standards. CARAS’ mandate is...


  • Toronto, Canada College-Montrose Children's Place Full time

    **POSTING: College-Montrose Children's Place (CMCP)** **Position Title**: Volunteer and Outreach Coordinator **Position**: Part time - contract **Hours**: 21 hours/week, including some evening and weekends **Salary Range**:$22/hr. **Location**: CMCP **About College-Montrose Children’s Place**: **CMCP Programs**: CMCP operates and manages EarlyON Child...


  • Toronto, Canada 2270242 Full time

    **Introduction**: At the heart of Evergreen, you’ll find great people dedicated to making a difference. The Coordinator, Volunteer Engagement plays an integral role in building relationships across the organization, deepening our organizational capacity, and advancing a positive workplace culture. From supporting our dedicated team of staff volunteer...


  • Greater Toronto Area, Canada March of Dimes Canada Full time

    BASIC FUNCTION: Reporting to the Manager, Alternative Communication Services, the **Coordinator, Volunteer Engagement **is primarily responsible for recruiting and retaining new volunteers to support a variety of online and in-person aphasia and communication disabilities programs. In this role, the coordinator will foster community connections and ensure a...


  • Toronto, Canada City of Toronto Full time

    **Job ID**: 45801 **Job Category**:Communications & Marketing **Division & Section**:Solid Waste Management Services, SWM Policy Planning & Outreach **Work Location**:, 100 Queen Street W., Toronto, **Job Type & Duration**:Full-time, 1 Permanent, 1 Temporary (12 month) vacancy **Hourly Rate and Wage Grade**:$34.57 - 37.87 **Shift Information**: Monday...


  • Toronto, Canada Dixon Hall Full time

    **Employment Type**: Full-time **Department**: Philanthropy **Union**: Excluded **File #**: 23-PH-03 **Posting Date**: July 21,2023 **Posting Close**: August 4,2023 **Dixon Hall **is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the...

  • Coordinator, Events

    1 week ago


    Toronto, Canada Campfire Circle Full time

    **Coordinator, Events** **ABOUT US** Campfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded...


  • Toronto, Canada Greater Toronto Airports Authority Full time

    The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 1,800 GTAA employees are working to create a next-generation airport by...

  • Manager of Events

    1 week ago


    Toronto, Canada YWCA Toronto Full time

    **Employment Type**:Full-Time, Permanent **Work Hours**:35 hours per week (As Per Management Hours of Work Policy) **Salary**:$69,482 - $81,333 annually (M9), plus comprehensive benefits **Location**:87 Elm Street, Toronto, ON M5G 0A8 **Application Deadline**: Monday, July 17, 2023 *** **JOIN OUR TEAM**: The Manager of Events & Volunteers is...


  • Toronto, Canada EmpowHERto Full time

    Are you passionate about empowering girls and creating meaningful partnerships? Do you believe in the power of collaboration to drive positive change? If so, we have an exciting opportunity for you to join EmpowHERto, a volunteer organization dedicated to inspiring girls to reach their full potential. We are seeking a motivated and enthusiastic...