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Coordinator, Events

1 month ago

Toronto, Canada Campfire Circle Full time

**Coordinator, Events**

**ABOUT US**

Campfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded organization, Campfire Circle donors make thousands of life-changing experiences possible for Campers throughout the year, all across Ontario.

**THE OPPORTUNITY**

Every day, Campfire Circle connects with kids with cancer or serious illness and their families, providing joyful and transformative programs in hospitals, communities, and overnight camps, free of charge to all participants. Reporting to the Associate Director, Events, the **Coordinator, Events** is accountable for the cultivation and implementation of fund development plans related to signature, partnership, and engagement events to support Campfire Circle’s long and short-term strategic fund development goals. These accountabilities achieve the following:
a) The Development Department’s vision to advance the profile of Campfire Circle to donors, prospects, and other stakeholders to inspire ongoing commitment and ensure sufficient resources to meet the organization's current and future needs.

b) The fostering of a donor-centered attitude and culture of philanthropy and donor relationship management throughout the organization to maximize fund development opportunities.

c) Participation and support in signature and partnership events including, but not limited to Sporting Life 10K, R2//NYC cycling event, Tour d’Epicure, Bonfire Bash, open houses, and other partnership and engagement events as assigned.

**The key accountabilities of this role include, but are not limited to**:
**Development Event Administration**:

- Provide support for assigned signature, partnership, and engagement events, including meeting minutes, RSVP tracking, metrics tracking and other projects as assigned.
- Lead the tracking of events activities in Raiser’s Edge including pipeline management, action entry, and contact relationship management.
- Lead the inventory and storage management of the event supplies year-round, ensuring accurate inventory of supplies and space efficiency and cleanliness.
- Provide administrative support to the Associate Director, Events through meeting follow-up, call reports, Raiser’s Edge input, and other duties as assigned.
- Lead the execution and user management of project management platform (Wrike) within the Events Team.

**Signature & Partnership Fundraising Events**:

- Support the planning and execution of new and existing signature and partnership events including the Sporting Life 10K, Bonfire Bash, Tour d’Epicure, Open Houses, R2//NYC and other events as assigned.
- Identify, recruit and steward new individual and team fundraisers, sponsors and donors of applicable events in order to achieve annual fundraising and participation targets.
- Serve as relationship manager to an assigned portfolio of fundraisers and teams, providing fundraising support through outreach, engagement and stewardship.
- Lead the thank you call strategy and execution for donors and fundraisers while managing a group of callers.
- Support the preparation and shipping of stewardship and event collateral.
- Support the applicable volunteer committees for signature and partnership events, including tracking in Raiser’s Edge, prepping for meetings, etc.
- Support identification and migration of prospects for other fund development programs
- Lead the supply management including sourcing, packing and unpacking and event wrap up for assigned events.

**ABOUT YOU**

**QUALIFICATIONS**
- Required Criteria: _
- A post-secondary degree from a recognized post-secondary institution or the equivalent combination of education and work experience.
- Minimum 1-3 years’ experience in fundraising with an emphasis on large-scale participant-based event organization.
- Excellent interpersonal and communication skills and a demonstrated ability to work effectively with a diverse group of staff, donors, fundraisers, and volunteers.
- Strong verbal, presentation, and written communication skills.
- Ability to remain calm in a variety of situations.
- A proven ability to work independently with the flexibility to take on a wide variety of assigned duties and projects.
- A demonstrated ability to work collaboratively in a team environment and with senior-level volunteers.
- A demonstrated ability to organize work, set priorities, meet deadlines, and work under the pressure of time constraints.
- A demonstrated ability to work collaboratively in a team environment and with senior-level volunteers.
- Detail-oriented with great organizational skills.
- Ability to travel to US.
- Experience using CRM donor database (Raiser’s Edge experience advantageous)
- Computer literacy in Microsoft Office (Word, Excel, and PowerPoint

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