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Administrator, Mailroom

2 months ago

Old Toronto, Canada TMX Group Limited Full time

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Now Hiring: Administrator, Mailroom

This entry-level position performs processing of incoming/outgoing mail/couriers and diverse data entry functions. This position will report to the Team Lead, Mailroom (Toronto).

This position is 5 days/week at the office.

Key Accountabilities:
  • Process incoming mail and courier (receive, open, sort, deliver)
  • Process outgoing mail/courier/trackable shipments (packages, create labels)
  • Weigh mail and calculate correct postage
  • Work with standard small operations equipment (postage meter, folder/inserter, automatic letter opener)
  • Update daily report logs
  • Work with internal departments and external vendors
  • Research tracking inquiries
  • Process incoming faxes (sort and distribute accordingly)
  • Shareholder Maintenance coding
  • Return Mail coding
  • Assist with month-end client billable including processing of vendor invoices
Must Have(s):
  • High school diploma, or equivalent experience
  • 1+ year of administrative/mailroom experience
  • Good written, verbal, and listening skills
  • Proficient in Microsoft Office (with a main focus on Excel)
  • Proficient in Google Suite
  • Strong organizational skills and attention to detail
  • Overtime may be required during peak volumes
  • Visual volume high
  • Lifting required, less than 40lbs
  • Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize
  • Develops and maintains strong relationships with internal and external clients; proven ability to understand client's needs and develop appropriate solutions
  • Works well in a team environment, and actively contributes to the success of the group
  • Poised, works well under pressure, and accomplishes short- and long-term deadlines with a heavy workload
Nice Have(s):
  • Financial services industry experience, an asset
  • Bilingual in English/French, an asset
  • Canadian Securities Course, an asset

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.

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