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Operation Co-ordinator

3 months ago

Old Toronto, Canada CharityVillage Full time

Bain Apartments Co-operative Incorporated

Operations Co-ordinator

Job Description

The Bain Apartments Co-operative Incorporated is a vibrant 260 unit member-led housing co-op located in the heart of Toronto’s Riverdale neighbourhood. Our community is multicultural and full of diversity. We are looking for an energetic, full time, experienced, Operations Co-ordinator to join our amazing Management team. This position offers a varied portfolio including communications, administrative support, project co-ordination, and liaising with staff, the board of directors, and members of the co-op.

The Operations Co-ordinator is the frontline staff person for the co-op for its members and the public. It requires excellent organizational skills and communications skills.

Key responsibilities:

  • Receive and respond to inquiries from members of the Co-op as well as members of the community at large.
  • Provide administrative support to the General Manager and staff team.
  • Liaise between staff, members, and the maintenance department.
  • Prepare and print packages as required for several regularly-scheduled meetings: background memos, correspondence, and related documentation.
  • Attend monthly meetings in the evening and take minutes if required.
  • Research and interpret policies and by-laws, legislation as it relates to the co-op.
  • Coordinate unit rentals, maintain waitlists with a high level of accuracy and confidentiality.
  • Be responsible for Community Centre bookings.
  • Prepare and distribute monthly bulletin.
  • Maintain the Co-op website.
  • Perform general administrative duties including photocopying, mail distribution, file, and list maintenance.
  • Depending on the needs of the Co-operative, this role and its duties may be modified.
The Successful Candidate will have:
  • A minimum of 3 years in an administrative position, or commensurate experience.
  • Good understanding of Housing Co-operatives and how they function.
  • Exceptional interpersonal skills to interface with a very diverse community and the staff team while maintaining a high level of confidentiality in all interactions.
  • Experience coordinating complex projects and events.
  • Strong time and workload management skills.
  • Excellent research skills interpreting policies and by-laws.
  • Organized and energetic with demonstrated experience in performing administrative duties.
  • Exemplary written and verbal communication skills.
  • Creative problem-solving skills.
  • Proficient in MS Office and Excel.
Assets:
  • Experience using HMWorx or other property management software.
  • Prior experience in the non-profit housing sector.
  • Previous training in NVC or group process would be helpful.
  • Experience working with volunteer committees or board of directors.
  • Ability to work remotely if required.
Hours: Monday-Friday 9am-5pm, 40 hours per week with some evenings.
Salary: Starting at $25 per hour.
Excellent benefits package after successful completion of a 3-month probationary period.
Target start date: As soon as possible.

Please send resume and cover letter by September 30, 2024 to:
resumes@100bain.com with Operations Coordinator in the header.
No phone calls please.

Bain Co-op is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants but only candidates selected for an interview will be contacted. #J-18808-Ljbffr