Administrator, HR

5 days ago

Ottawa, Canada Defence Construction Canada Full time
The Administrator, Human Resources and Finance, reports to the Director, Human Resources, and provides administrative support to the Human Resources and Finance teams, including the Vice-President, Finance and Human Resources, and Chief Financial Officer. The incumbent assists in all aspects of meeting organization (preparing and distributing documents, confirming meeting attendance and taking minutes) and coordinates candidate interviews and second-language testing. The Administrator also provides general administrative support to Human Resources and Finance team members, including coordinating expense claims, carrying out time entry, drafting employment letters, updating and maintaining Human Resources and Finance intranet pages, assisting with travel arrangements, onboarding new employees, processing and tracking invoices, accruals and budget expenditures, and managing employee training and leave calendars. The incumbent prepares presentations for various DCC programs, carries out document and records management tasks, and manages the directors’ and Vice-President’s calendars and scheduling.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary
  • Provide daily general administrative support to the Human Resources and Finance teams, and to the Vice-President, Finance and Human Resources, and Chief Financial Officer
  • Draft employment letters; coordinate candidate interviews, second-language testing and training requests/administration; provide awards program support; administer time entry; and carry out other administrative activities to support Human Resources and Finance team members
  • Assist in organizing meetings (e.g. confirm attendees’ availability, send invitations, prepare documents for distribution), coordinating logistical arrangements and preparing documentation and presentations for distribution; coordinate translation; and take minutes
  • Carry out document and records management tasks (e.g. electronic and hard copy filing, archiving)
  • Carry out quality control of data entry (e.g. for monthly expenses, time entry reporting, accounts payable)
  • Produce, maintain and coordinate expense claims, including monthly expenditures reporting
  • Track and manage required financial training for Operations
  • Coordinate travel arrangements
  • Prepare presentations for various DCC programs
Other
  • Ensure compliance with corporate financial and administrative policies and processes
  • Coordinate translation
  • Other duties as assigned
SKILLS
General and Specific Knowledge
  • Administrative best practices
  • Database management
  • Crown corporation or government department governance structures
Formal Education and/or Certification(s) and Experience
Minimum: diploma in administration or business and basic knowledge of finance and/or human resources with a minimum of two to three years’ relevant experience
Preferred: degree in business administration or human resources/finance

Abilities
  • Demonstrate advanced administrative skills, knowledge and best practices
  • Operate a wide range of software, including the MS Office Suite
  • Manage multiple deadlines and priorities
  • Demonstrate attention to detail
  • Be resourceful and highly organized
  • Possess excellent grammar and proofreading skills
  • Understand the confidentiality of Human Resources and Finance documents and practices
  • Be bilingual (English and French); mandatory
DEVELOPMENT AND LEADERSHIP
  • Provide occasional functional advice and guidance to employees
WORKING CONDITIONS
  • Typical office environment
Check out the benefits

Working with DCC offers excellent opportunities for growth – and entitles you to one of the job market’s best benefits packages. In your role as Administrator, HR & Finance your package is valued at 25% to 30% of your salary.

Your package will include:
  • Public service pension
  • 100% employer-paid annual sick leave, health and dental premiums, and life, accidental death, and short- and long-term disability insurance
  • $400 Wellness Allowance (e.g., gym membership)
  • $1,500 for mental health services on top of regular $1,500 paramedical coverage
  • $750 Health Care Spending Account (for some medical expenses that aren’t covered under provincial plans or our standard insurance plan)
  • Telus Virtual Health Care
  • Maternity and parental leave top-up plan to 93% of regular gross earnings for a maximum of 17 weeks
  • Hybrid workplace options including $400 allowance every two years to support work-from-home options
  • Enhanced inConfidence employee and family assistance program
  • Deluxe travel benefit plans
  • Comprehensive vacation and other paid leave plans
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