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Contract Administrator

2 months ago

Waterloo, Canada Prica Global Enterprises Inc. Full time

Company Overview


Prica Global Enterprises (PGE) strives to make all persons and residents feel like they are always coming home. We understand that home is a sense of completeness, of being present and in-the-moment. Home is a sense of flow, and we connect this from one place to another. Prica Global designs and creates those spaces and homes where people and places may flow together and in which they always feel at home. Building a home is not building permanence; it's building a feeling of community for anyone that passes through.

Position Overview

We are seeking an experienced Contract Administrator to join our dynamic team at Prica Global Enterprises Inc., a leading property developer specializing in commercial leasing, construction, leasing, and property management. The successful candidate will play a crucial role in reviewing and managing contracts for the entire company, ensuring compliance with legal requirements and company policies.

Primary Responsibilities:

Contract Management

  1. Draft, review, and revise contracts, including commercial leases, construction agreements, property management contracts, and leasing documents, service agreements, procurement contracts, and non-disclosure agreements.
  2. Ensure that all contracts comply with applicable laws, regulations, and company policies.
  3. Identify and mitigate potential risks in contract terms and conditions.
  4. Ensure proper documentation and record-keeping of all contractual agreements.
  5. Assist the project manager by actively engaging in conversations with the legal department to ensure that purchase orders, CCD2, and CCA1 contracts are written and reviewed on time according to the project schedule.
  6. Ensure that all contracts are in compliance with company policies and legal regulations.

Coordination and Communication

  1. Collaborate with internal departments (e.g., legal, finance, operations, construction) to ensure contract terms align with business objectives.
  2. Act as the primary point of contact for all contract-related inquiries and issues.
  3. Develop and implement contract management processes and best practices.
  4. Provide training and support to staff on contract policies and procedures.

Compliance and Reporting

  1. Maintain an organized system of physical and digital records.
  2. Monitor contract performance and compliance, providing regular reports to management.
  3. Ensure timely renewal and termination of contracts.
  4. Maintain an organized system for managing and tracking contracts and related documentation.
  5. Monitor contract performance and compliance, ensuring all parties fulfill their contractual obligations.
  6. Assist the project manager by actively engaging subcontractors to ensure that the schedule of values is submitted on time and that the vendor invoice package is followed.
  7. Assist the project manager in ensuring that subcontractor legal documents are updated and compliant with the contract, including insurance, WSIB, and health packages.
  8. Responsible for contract administration, managing contract information, supplemental instructions, change orders, change directives, and maintaining constant communication with the site team to ensure adherence to the project schedule.

Requirements:

Education:

  1. Bachelor's degree in business administration, Law, or a related field, Paralegal certification or equivalent.

Experience:

  1. Minimum of 3-5 years of experience in contract administration, preferably within the real estate or construction industry.
  2. Experience with the Landlord and Tenant Board (LTB) is a bonus.
  3. Proven track record in reviewing, drafting, and negotiating contracts.

Skills and Competencies:

  1. Strong understanding of contract law and commercial terms.
  2. Excellent attention to detail and organizational skills.
  3. Ability to manage multiple tasks and prioritize effectively.
  4. Strong communication and interpersonal skills.
  5. Proficiency in contract management software and Microsoft Office Suite.

Benefits:

  1. Comprehensive Health and Dental plan.
  2. RRSP Matching.
  3. Continuous Learning Program.
  4. Career advancement opportunities.
  5. Employee Assistance Program.
  6. Christmas break paid.
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