Finance Assistant

2 weeks ago

Vancouver, Canada University of Alberta Full time

Job Description:Job information Finance Assistant from the Company University of Alberta, this latest Finance Assistant job vacancy is located in the city Edmonton, AB located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Finance field have been opened and published up to the specified time.Job Responsibility:Department Vice-President Research Innovation - Research Services Office Salary range $31,440.32 to $42,109.02 (pro-rated) Hours per week 25 Grade 6 Posted date June 5, 2024 Closing date June 11, 2024 Position Type Part Time - Operating FundedDescription

This competition is restricted to internal applicants of the University of Alberta. Please login to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This part-time position has a term length of 1 year plus a day from the hire date and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - This role is a hybrid role, with work primarily taking place at Enterprise Square.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for Research Administrative Services

Research Administrative Services (RAS) is responsible for the financial management of research funds. As part of the research administration of this revenue, RAS is accountable for generating financial information from the source modules that is used by Financial Services to produce institutional level statements. These responsibilities require RAS to ensure that the integrity of the information maintained and produced is of the highest quality and also supported by good business practices.

Position

The Finance Assistant position is intended for newly graduated Co-op students who have worked at Research Administrative Services (RAS) during their Co-op work term(s). This position is responsible for a variety of more complex financial activities as well as quality assurance activities and functions in the administration of research funding at RAS.

This position will liaise and assist the Finance Analysts and Quality Assurance Analysts in providing support and guidance to sponsors, staff within other teams of RAS and the university community. In this functionally-based service environment, the position is expected to act under the guidance of their supervisor to ensure quick and efficient services are delivered both internally and externally.

The Finance Assistant must possess strong accounting and analytical skills, coupled with demonstrated technical skills (PeopleSoft, Excel, etc.).

Duties

  • Creates billing plans in accordance with research awards to ensure that all monies owing to the University are identified for invoicing and collection from sponsors
  • Applies internal policies and procedures to ensure proper recognition of revenue that will ultimately be reflected in the financial statements of the University
  • Finalizes and completes activation of basic project setups, project amendments
  • Assists with investigation and resolution of financial discrepancies in the accounting records such as those related to Budgets, Revenue, invoicing, expenditures and financial statements.
  • Prepares payment requests for subgrants and return of unspent funds.
  • Prepares monthly quality assurance reports
  • Assists with monitoring, investigating and collecting past due accounts receivable items
  • Prepares and submits general ledger journal entries for approval
  • Assists with preparing invoices for sponsors
  • Investigate unknown payments received and identify research project or invoice for payments
  • Identifies system related errors or issues and recommends solutions
  • Recommends updates to RAS procedures and assists with training/development of other Coop students
  • Prepares and submits system generated financial statements to sponsors
  • Prepares various financial summaries and analyses for research projects
  • Closes research projects once all terms and conditions have been met

Qualifications

  • Undergraduate degree program in a related discipline or a business or accounting program
  • Minimum of one year financial experience in a research administration setting is required within Research Administration Services
  • Strong communication (oral and written), interpersonal, and organizational skills
  • Superior time management skills; ability to provide timely and efficient service
  • High level of accuracy and attention to detail
  • Ability to make timely decisions and act on individual initiative
  • Knowledge of research policies, procedures and guidelines for the major sponsors and the University of Alberta
  • Proficiency in Microsoft Office suite

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Note: This opportunity will be available until midnight June 11, 2024, Edmonton, Alberta local time.

Keywords : Edmonton jobs

Closed Date : 2024-07-11

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