Administrative Assistant

2 weeks ago

Burnaby, Canada AviSina Properties Full time

About AviSina:AviSina is a family-owned real estate development and property management company with a portfolio of privately held properties across Western Canada, primarily in BC’s Lower Mainland. We create and manage high-quality spaces that reflect the needs of the communities we serve—prioritizing thoughtful design, long-term value, and strong local relationships. Our dedicated team brings deep expertise, care, and a shared commitment to excellence in everything we do.As a company in the process of expanding our team, we are looking for an Administrative Associate to contribute to our continued growth and success.Overview:The Administrative Associate plays a pivotal role that serves as the key liaison for our clients, team, and stakeholders. This role is integral in upholding our industry-leading, client-first commitment. The ideal candidate will possess exceptional communication skills, a keen sense of organization, and the ability to thrive in a fast-paced, collaborative environment. This role offers potential for rapid career progression within a small, dynamic team. Reporting to Ownership, the Administrative Associate’s responsibilities will include:·      Provide administrative support to ensure efficient operation of our Burnaby office.·      Serve as the primary gatekeeper for all incoming calls and emails, ensuring effective responses, appropriate escalation to relevant parties, and accurate filing and documentation.·      Perform administrative duties such as filing, copying, binding, scanning, etc, with diligence and attention to detail.·      Assist in the preparation of regularly scheduled reports and presentations.·      Support the accounting team by processing invoices, receipts, and expense reports.·      Ensure the operation of office equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, and ordering supplies as needed.·      Supporting the team with other administrative tasks as required.Qualifications/Experience:·      At least two years of office administration/reception experience is required.·      Demonstrate strong spoken and written English communication skills with excellent reading comprehension and the ability to articulate ideas clearly and effectively.·      Proficiency in MS Office (Word, Excel, Teams, SharePoint, and others).·      Basic understanding of bookkeeping practices; experience with accounting software solutions such as Sage and Yardi is ideal.·      Demonstrate strong critical thinking and problem-solving skills, applying sound judgment to efficiently address challenges and communicate solutions.·      Post-secondary education/courses in related fields are considered an assetWhat we offer:·      Competitive salary, based on experience·      Vacation policy and additional office closures throughout the year·      Comprehensive extended health and dental benefits·      Opportunities for growth within the company·      Supportive, team-oriented culture that values collaboration and work-life balanceHow to Apply: Please submit your resume and cover letter to hr@avisina.ca. Due to the high volume of applications, only candidates selected for an interview will be contacted. 

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