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Executive Administrative Assistant

2 months ago

Calgary, Canada Longbow Capital Full time

Position Title: Executive Assistant


Location: Calgary, Alberta


Longbow Capital Inc.

Longbow Capital Inc. is a dynamic and growing private equity firm in downtown Calgary, AB. We are seeking an Executive Assistant to help maximize the effectiveness of our investment team and to support the office.


Position Description

This position will provide office and administrative support activities for our growing and fast-moving team. Successful candidates will have a strong administrative background, applicable education, and enjoy all that goes into supporting a team of professionals. Must be highly organized, detail-oriented, proactive, technically savvy in the Office suite of products, have a great work ethic, and be able to function well both independently and collaboratively. The successful candidate will enjoy working alongside his/her colleagues in person while remote work may be accommodated on occasion.


Key Responsibilities

  • Field telephone calls, set up calls, greet visitors, order office/kitchen supplies and catering
  • Oversee office maintenance and organization; work with building management as needed
  • Maintain primary administration of electronic document filing system, archiving services, associated file maintenance and management of off-site file storage
  • Proactively contribute to the firm’s administrative process, including making administrative procedural improvements and corrective actions as identified
  • Support employee day-to-day inquiries and requests
  • Booking meetings and travel arrangements for team members
  • Handle and distribute all mail/arranging couriers 
  • Data entry, record keeping, and file organization 
  • Perform other clerical receptionist duties such as filing, photocopying and printing
  • Maintain office security by monitoring logbook and issuing visitor card
  • All ancillary duties necessary to ensure smooth daily office operations


Skills and Qualifications Required

  • At least 1 to 2 years’ administrative experience, with priority given to experience within the financial services industry
  • Proficiency with MS Outlook, Excel and Word and experience with a CRM database
  • Excellent communication skills in English (both written and verbal), with exceptional attention to detail
  • A self-starter with the ability to take initiative and think critically to seek out information and solutions independently
  • Experience working independently, as well as in partnership with other team members
  • The ability to work in a dynamic and fast paced, entrepreneurial environment requiring strong organization, time management and prioritization skills with the confidence to adapt to change as necessary

You must be legally eligible to work in Canada with a minimum of a valid work permit. Interested candidates should apply with both a cover letter and resume to Kamila Shir Mohammad at kshir@longbowcapital.com with “Longbow Capital Inc. – Executive Assistant Application” in the subject line of the email.

We would like to thank all candidates in advance for their interest in the position; however, only those being considered will be contacted.


Longbow Capital Inc. is committed to the principles of employment equity.