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office manager

4 months ago

Richmond Hill, Canada YWI Alliance Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 hours per week
  • Education: Bachelor's degree
  • Experience: 2 years to less than 3 yearsWork setting
  • Urban areaTasks
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Plan and control budget and expendituresSupervision
  • 5-10 peopleComputer and technology knowledge
  • Electronic mail
  • MS Excel
  • MS Office
  • MS Outlook
  • MS WordSecurity and safety
  • Criminal record checkWork conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detailPersonal suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team playerSupport for newcomers and refugees
  • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
  • Supports newcomers and/or refugees with foreign credential recognitionSupport for Indigenous people
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Supports for visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities